Mimic Subfolders Using Categories (Video)

Aug 13, 2016

You probably know that I advocate using a single folder to file all mail, and to use Outlook Categories there to group by topic. I have tons of posts and lessons on this.

One reason some people are hesitant to give up multiple folders is that they currently use subfolders. And the problem is that Outlook Categories has no provision to create subcategories. But really that’s not a problem. That’s because you can apply multiple categories to an email, and then find emails by searching for those multiple category combinations.

I have created a free video that shows how to do this: how to mimic subfolders using multiple category assignments. Go to this page (it’s the sales page for the paid video site) and then scroll all the way down to free video #28 to see that. It’s a free Preview, and available even if you have not purchased this video set. The video starts with a review of using Categories in a single folder.


Auto MYN and 1MTD Views for iPhone

July 11, 2016

The iPhone (and iPad) app TaskTask recently released an update that provides automatic MYN and 1MTD task views on your iPhone. So now it’s even easier to implement the MYN or 1MTD systems when going mobile.

I’ll write more about this in an upcoming newsletter, but the gist of this is that with new releases of TaskTask, you can choose a preset view for either MYN or 1MTD. So you no longer need to hand configure the settings.

More to come. Michael


Take a Vacation!

July 2, 2016

Many of you may be thinking about not taking a vacation this year. But perhaps this Washington Post article will make you think again:


The article says many people skip vacation due to the “indispensability syndrome: A fallacious emotional urge rooted deep in our desire to be wanted and needed“, and that it’s not a healthy thing. It even points out that in some industries it can lead to problems.

And even if that’s not your reason, vacations are important—they give you a chance to step back and take a broader perspective.

So plan a vacation this summer and take it. Cut loose and take some time off!


Software Update: MYN Views release 1.1

July 1, 2016

The software I announced last month from ClearContext, called MYN Views, has just been updated with two fairly major feature additions.

As you may recall, MYN Views is an Outlook add-in that inserts the MYN To-Do Bar settings into Outlook, which saves a lot of time over inserting those manually. It also adds optional MYN views to the Tasks folder. And it inserts a new Ribbon tab called MYN Views that provide some view controls.

New Features in Release 1.1

Here’s what’s new in 1.1. First, a new command has been added to the MYN Views tab called Show Flagged Items in To-Do. You’ll see it in the image above, and it does what it says: inserts flagged items (primarily emails) in the To-Do Bar. By default, these are filtered out in MYN Views, so this gives you a choice. Note, you have to restart Outlook after clicking the button for this to take effect, and you can toggle this back and forth.

Second, the optional MYN Tasks folder views are now installed in all tasks folders, including the To-Do List view. Previously they only installed in the default Tasks folder.

ClearContext says this new release is free for all current MYN Views owners.

To Update to 1.1 do this:

  1. Use the same download link received in your original MYN Views receipt; that now downloads the v1.1 installer (but don’t run it until step 2).
  2. Shutdown Outlook
  3. Run the new v1.1 installer to update the existing installation to v1.1
  4. Open Outlook and click the Restore Views button on the MYN Views tab to upgrade to the updated views

To Purchase the Product

To purchase the product (if you don’t have it yet) go to this ClearContext company page:  http://www.mynviews.com/


Remember, I don’t make any money on retail sales of this software, so if you have any questions or need other software support, please contact ClearContext directly at: support@clearcontext.com

Announcing New MYN Outlook Add-in

June 13, 2016

I am happy to announce a new MYN Outlook software add-in called MYN Views for Outlook. It was created by the ClearContext folks and they are selling it starting today. It’s $15.


The purpose of this Windows desktop Outlook add-in is quite simple: it inserts the MYN To-Do Bar settings into your copy of Outlook, those shown in Chapter 3 of my Outlook book. So, using this add in, you can save 10 to 20 minutes of work entering the MYN To-Do Bar settings.

It also inserts a number of advanced MYN tasks folder views into your default tasks folder (those described in Chapter 12 of my Outlook book). These could take several hours to enter by hand.

And perhaps most convenient, it also installs a button that allows you to reset all these MYN view settings with one click. Why is that important? Due to bugs in Outlook and Exchange Server, some people lose their MYN view settings periodically, especially in the To-Do Bar. Also, some people accidentally change their views. So this product is a good remedy for those issues.

Below is the link to the product. It’s only $15 and note that I don’t make any money on retail sales of this product. I am just happy to see ClearContext create and support the product because I know the need for it is out there. More details at this link:


Take a look at it.

And FAQs here: www.mynviews.com/help



How We Collect Tasks (and how MYN saves us)

May 13, 2016

Now that I am updating my Toodledo training, I have completely switched over to Toodledo again and am using it as my main MYN task system. I did that a number of years ago, used it for about 2 years, then switched back to Outlook when I starting updating the Outlook book in 2013.

It’s good for me to make this switch periodically for many reasons. One is it keeps me fresh in both systems. And it reminds me how good both systems are. Right now I am marveling at how good Toodledo is with MYN. If you are not using Windows Outlook (say you are a Mac user), I even more now recommend Toodledo as your MYN tasks system.

But another good outcome that I noticed this time is that making the switch (and transferring tasks) forced me to see how many tasks I’d accumulated. I had nearly 600 tasks deferred to way in the future in Outlook!   Continue reading

Just Updated the Extras free page that goes with 1MTD book

May 6, 2016

For readers of the One Minute To-Do List (1MTD) book, we just updated the extras page—the one with all the free videos— that is referenced in that book. The primary update is that we inserted new Toodledo screen and video captures to show and demonstrate the new Toodledo user interface. So that’s video numbers: 2, 4, and 8.

That page is at: www.michaellinenberger.com/extras

If that page asks you to register again, just put in the email address you used last time (and any name) and it will not re-register you for the newsletter.

By the way, our next project is to now update the Full MYN Toodledo Video Training (the large paid Toodledo MYN class we offer). That’s going to take longer, there are about 30 videos there and nearly every one needs updating for the new Toodledo UI).


Just Updated 1MTD-Paid Class for new Toodledo

May 4, 2016

I am finally, slowly, updating my video classes for the new version of Toodledo. The first to be updated is the $89 1MTD video class. It has about 3 videos on Toodledo, which are now up to date.

Next to update will be the free Toodledo lessons in the Extras page that goes with the 1MTD book.

Then after that I’ll update the $299 Full MYN Toodledo Video Training. It may be a month or more before I get that done.

Lots to do!


Avoid Too Many “Shoulds” in your Task List

May 1, 2016

We all have a tendency to list too many shoulds on our task list, trying to force ourselves to do things we think we should be doing. But if you do that too much, it is a surefire way to kill your list.

By shoulds I mean things we have told ourselves we ought to do, often for moral reasons, or due to others’ opinions, but that we know we are really unlikely to do. In fact, we actually have little or no intention of doing many of them. We list them out of guilt, or maybe even hope. But usually there is a heavy feeling associated with these tasks—we’ve tried to do them before and failed, and we hope that by putting them at the top of our list we’ll finally shame ourselves into do them.

It’s fine to mix a few aspirational tasks in with our normal tasks. But if we list too many, and we keep skipping them, it kills the list. If we fill the list with things that we skip over constantly, then we lose faith in the list. And those items give the entire list a heavy feeling, so much so that we don’t even want to look at the list anymore.  Continue reading

Is the 5-item Limit in Critical Now Unrealistic?

April 29, 2015

Occasionally when I teach the 5-item limit in the Critical Now section, I get some push back, and it usually goes as follows: “I will definitely do more that 5 critical items today, so this 5-item limit is unrealistic.”

My answer is this:

You can absolutely do way more than 5 critical items in a day. I am just asking you to limit the size of the list at any given point in time to 5 items. So, let’s say it is 10 AM and you find you are about to add some more items that will put Critical Now over 5. My advice is to then stop and get some of the items already on the list done to make room, and then add the additional items.

The reasons for the 5-item limit are many.

One is to force you to get some of the items done early in the day. Don’t let them build up and  Continue reading