Download link for brand new 1MTD 2nd Edition, PDF copy (free)

May 4, 2017

As I promised last week, here is the download link for my brand new second edition of The One Minute To-Do List (1MTD) book, PDF copy. As usual, this is a free download; so help yourself. This new second edition was just released, and it will help you get your tasks and work life under control, even better than the last edition. The new edition is just as quick to study, and includes more Outlook material and many updates.

Here is all that’s new in this Second Edition: Continue reading

Using Search Folders to View Categorized Mail (Windows Outlook 2013 and 2016)

May 2, 2017

[This is an update to a 2011 article that included Outlook 2010, 2007, and 2001. If you are using one of those versions of Windows Outlook, study that article here.]

As you know, I recommend using Outlook Categories, instead of multiple folders, for when you want to file mail by topic. Once used, you would normally view groups of categorized mail in your Inbox or Processed Mail folder by clicking on the Category column header, or by Arranging by Category in the View tab.

But you can also use Outlook’s Search Folders to view category-filed mail. Search Folders are a Windows Outlook feature that allows creation of virtual folders in your folder list. Search Folders can be used, among other things, to create category folders right in your Folders Pane. They appear within and under the Search Folder group.

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TaskTask iOS Tasks App for 1MTD & MYN, Complete Guide

Mar 2, 2017

TaskTask is a great tasks app for iOS (iPhone or iPad) that syncs with Exchange Server. Since most companies use Exchange Server, this is the app most corporate users should choose to sync their tasks with desktop Outlook, so you can use those tasks on your smartphone. TaskTask also syncs with Office 365 mail servers and newer accounts.

I have been recommending TaskTask for years and have various articles and videos about TaskTask spread about in my blogs and lessons. To consolidate and update that information, below are the complete steps for getting started with TaskTask and configuring it for either the 1MTD or MYN systems. TaskTask now provides a one-click setup button for 1MTD and MYN, making setup easy. But there is still a bit to study to understand the TaskTask setting options, and there are other settings you might want to make, so read on.

The article below is for version 5.2.3 of the app. I’ll try to keep this page updated if these steps change with new app versions. Users of my paid MYN-Outlook Complete Video course will continue having the TaskTask video lesson updated, and that video covers everything shown here for MYN users.    Continue reading

New Video about MYN Views Outlook Add-In

Feb 28, 2017

I’ve just added a new video to the MYN-Outlook Complete Video Training. It’s about MYN Views and how to use it. And the video is free for both subscribers and non-subscribers. Just go to this link, and scroll down to Preview Video #29.

Why Use the MYN Views Add-In?

MYN Views is software that you add to Windows Outlook that installs all the MYN settings in your To-Do Bar.

  • This saves a lot of time compared to hand-entering the settings.
  • It also installs a Restore Views button that resets the MYN settings in your To-Do Bar, should they get altered or corrupted.
  • It also installs a button to toggle the appearance or hiding of flagged-mail tasks in your To-Do Bar.

So go watch the video to learn more. Again, scroll down to the free Preview Lesson 29. To purchase the MYN Views software, go to; it’s sold and supported by ClearContext Inc. and it’s about $15. I don’t make any money on your purchase of this software but I encourage it because it is so helpful for MYN users.


Toodledo App for Android and 1MTD/MYN

Feb 26, 2017

The Toodledo company has a good app for Android devices, one that syncs well with its web tasks server. Below are the steps for getting started with it, and then for configuring it for either the 1MTD or MYN systems.


The steps below are for version 6.3.3 of the app. I’ll try to keep this page updated if these steps change with new Toodledo app versions. Also, these steps assume that you already have a Toodledo web account set up before using the Toodledo app.    Continue reading

Toodledo iOS App for 1MTD and MYN

Feb 24, 2017

The Toodledo company has for a long time had a great iPhone and iPad (iOS) app that syncs with its web tasks account.

 Below are the steps for getting started with it, and then configuring it for either the 1MTD or MYN systems. This updates the various articles and videos I have out there.

The steps below are for version 3.3.10 of the app. I’ll try to keep this page updated if these steps change with new Toodledo app versions. Note, I used to keep streaming videos for these steps on the Extras page for the 1MTD book, but it’s been too much work to keep updating the free videos, so it will just be these text-blog steps from now on that I’ll update. Users of my paid Full MYN Toodledo course will keep having their videos updated.

Also, these steps assume that you already have a Toodledo web account set up before using the Toodledo app.

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MYN Master Tasks View (older material)

Feb 20, 2017

In the edition 5 of my book Total Workday Control Using Microsoft Outlook (due out in late April 2017), I’ve removed the pages about the Master Tasks view from Lesson 12 to make room for other materials. Reason: these days the Master Tasks view is a very low-priority view in MYN. But in case you are still interested in using this view, I’ve posted the text from those pages in this article, so read below if you need this information.

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Good Article on Latest Windows Tablets

Feb 16, 2017

Here’s an article with a good rundown of the latest Windows tablets that are out there.

As you know I am a fan of Windows tablets because they can run a full desktop copy of Microsoft Outlook. You really need a full desktop copy of Outlook to enable the MYN system—don’t try to use a watered-down app or web version of Outlook for that.

However, I am not a fan of the tablet apps available on Windows tablets. The app selection is still pretty lame. I’d only get one because of Outlook, or just to get a thin and lightweight laptop (see next point).

Most of the machines in this list are really hybrids: combination laptops and tablets. So they are not really light enough to replace a ten-inch iPad, say. Two exceptions in the list: The Huawei Matebook, which at 1.4 pounds is the same weight as my favorite Windows tablet the Surface 3 (non-Pro). And the Samsung Galaxy TabPro S which weighs 1.5 lbs. It’s good to see these two because Microsoft’s small Surface 3 line (non-Pro) appears to be discontinued. But even the other, heavier, hybrids listed here still offer usefulness, and most in this list have an active digitizer pen option.

Again, check out the article here:


Outlook Mac seems To Have AppleScript Working Again

Jan 28, 2017

I recently updated my Mac to OS X Sierra and decided to test the AppleScript in Outlook Mac 2016, the script that converts e-mails to tasks. I had to reinstall it, but it is definitely working now. I placed my updated instructions for getting it installed at the old article about this capability, at this link.

History on This (In case Interested)

When Outlook for Mac 2011 was released in 2010, it shipped with an AppleScript installed that converted e-mails to tasks. It was (and still is) the only way to convert e-mails to tasks on the Mac version of Outlook. The drag and drop functionality of Windows Outlook is not present on the Mac. Using the script does not pick up attachments, but otherwise seems to work.

In 2011, Microsoft stopped delivering that script with most Outlook for Mac installs. But if you copied the script from somewhere else and installed it in the right script folder, it would work.

Then in 2014 I think it was (I cannot remember), with an OS X update, all script capabilities on Outlook were blocked “for security reasons.” In the years after that some people were able to hack it in, but we didn’t support that.

So it’s good to see that the capability is back. Again, instructions for getting it installed are at my old article about this capability at this link.

Michael is Becoming a Seriously Good Server

Jan 21, 2017 is becoming a seriously good server, both for mail and tasks. Why do I say that? Because, since early 2016, Microsoft has been migrating all accounts to its Exchange Server platform giving it a good share of Exchange features at little or no cost. But it’s still much easier to set up and manage than Exchange. By now that migration is nearly complete, and so (assuming you use it plugged into your desktop Outlook or a mobile app) is now the server I recommend for consumers who want to use my MYN or 1MTD systems and go mobile with it. All the apps I recommend for MYN now connect to, just like to Exchange. And all the functionality I recommend in e-mail and tasks is now present when you plug into your copy of desktop Outlook.      Continue reading