{"id":3070,"date":"2015-02-17T17:37:39","date_gmt":"2015-02-18T01:37:39","guid":{"rendered":"http:\/\/www.michaellinenberger.com\/blog\/?p=3070"},"modified":"2019-09-02T10:26:34","modified_gmt":"2019-09-02T16:26:34","slug":"use-quick-steps-for-speedy-categorizing-and-filing-of-e-mail","status":"publish","type":"post","link":"https:\/\/www.michaellinenberger.com\/blog\/use-quick-steps-for-speedy-categorizing-and-filing-of-e-mail\/","title":{"rendered":"Use Quick Steps for Speedy Categorizing and Filing of E-mail"},"content":{"rendered":"<p><strong>Feb 17, 2015 (Updated Sep 2, 2019)<\/strong><\/p>\n<p>As you may know, I recommend filing mail into <em>one<\/em> folder (usually the Processed Mail folder), and then using Outlook Categories to tag mail there with topics, if needed. <strong>Here are some\u00a0 ways that can speed that up<\/strong> in any copy of Windows Outlook with a version of 2010 or newer.<\/p>\n<p>First, you may know that you can create an Outlook Quick Step that files to the Processed Mail folder. The Proc button in the figure below does that.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"http:\/\/www.michaellinenberger.com\/images\/quick-steps-example.png\" alt=\"\" width=\"326\" height=\"107\" \/><\/p>\n<p>But going beyond that,\u00a0if there is a particular Outlook Category you use a lot when filing your e-mail, consider creating a Quick Step that both applies the category and moves the e-mail to the Processed Mail folder in one click. For example, the Quick Step above called Amex-File assigns the category Amex to the e-mail and files it all in one click.<\/p>\n<p>How to do\u00a0 all this is shown in Lesson #24 at this link:<\/p>\n<p><a href=\"https:\/\/www.michaellinenberger.com\/MYN-Outlook-2020-VideoCourse\/\">https:\/\/www.michaellinenberger.com\/MYN-Outlook-2020-VideoCourse\/<\/a><\/p>\n<p>It&#8217;s also shown in Lesson 1.8 at this link:<\/p>\n<p><a href=\"https:\/\/www.michaellinenberger.com\/InboxNinja\/index-super-ninja.html\">https:\/\/www.michaellinenberger.com\/InboxNinja\/index-super-ninja.html<\/a><\/p>\n<p>Michael<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Feb 17, 2015 (Updated Sep 2, 2019) As you may know, I recommend filing mail into one folder (usually the Processed Mail folder), and then using Outlook Categories to tag mail there with topics, if needed. Here are some\u00a0 ways &hellip; <a href=\"https:\/\/www.michaellinenberger.com\/blog\/use-quick-steps-for-speedy-categorizing-and-filing-of-e-mail\/\">Continue reading <span class=\"meta-nav\">&rarr;<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-3070","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"jetpack_featured_media_url":"","_links":{"self":[{"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/posts\/3070","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/comments?post=3070"}],"version-history":[{"count":4,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/posts\/3070\/revisions"}],"predecessor-version":[{"id":4993,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/posts\/3070\/revisions\/4993"}],"wp:attachment":[{"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/media?parent=3070"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/categories?post=3070"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/tags?post=3070"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}