{"id":3194,"date":"2015-06-15T16:25:12","date_gmt":"2015-06-15T23:25:12","guid":{"rendered":"http:\/\/www.michaellinenberger.com\/blog\/?p=3194"},"modified":"2015-07-02T12:08:01","modified_gmt":"2015-07-02T19:08:01","slug":"use-categories-instead-of-multiple-folders-when-filing-mail-in-outlook","status":"publish","type":"post","link":"https:\/\/www.michaellinenberger.com\/blog\/use-categories-instead-of-multiple-folders-when-filing-mail-in-outlook\/","title":{"rendered":"Use Categories Instead of Multiple Folders when Filing Mail in Outlook"},"content":{"rendered":"

June 15, 2015<\/strong><\/p>\n

You may know that I highly recommend using Outlook Categories instead of using multiple Outlook folders when filing mail. Categories take a little time to learn at first, but after that they are very easy to use. Best of all, they save a huge<\/strong> amount of time when compared to using topic-named folders.<\/p>\n

\"\"<\/p>\n

Why Categories Save Tons of Time Compared to Topic-Named Folders<\/strong><\/p>\n

Here are the reasons why filing with Outlook Categories is so much faster than using multiple topic-named folders:<\/p>\n

    \n
  1. You can apply more than one category to an e-mail, so you don\u2019t waste time trying to decide which folder to put it in. The e-mail shows up in each category group without taking additional space.<\/li>\n
  2. Categories can be grouped in your single-folder filing system, which makes visual searching easy (more on that below).<\/li>\n
  3. Outlook rules for auto-filing<\/a> incoming mail work much better when filing to categories than when filing to folders because they leave the e-mail in the Inbox where you can still read it. Then just drag all mail you are done with to the single folder.<\/li>\n<\/ol>\n

    Can Group by Category in a Single Folder<\/strong><\/p>\n

    As I just mentioned above, once you apply categories to e-mail, you can file them in a single folder<\/a> (I call it the Processed Mail folder). Then, when you need to search for them you can group them by category as shown in the image above\u2014it\u2019s similar to having a set of folders all in one folder. You have all the advantages of a single folder, and all the advantages of a multi-folder system.<\/p>\n

    Next Steps<\/strong><\/p>\n

    To learn more about using Categories for filing Outlook mail, study Chapter 8 in my Outlook book<\/a>, or study Lessons 17 and 18 in my Outlook Video Course<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"

    June 15, 2015 You may know that I highly recommend using Outlook Categories instead of using multiple Outlook folders when filing mail. Categories take a little time to learn at first, but after that they are very easy to use. … Continue reading →<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-3194","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"jetpack_featured_media_url":"","_links":{"self":[{"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/posts\/3194","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/comments?post=3194"}],"version-history":[{"count":2,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/posts\/3194\/revisions"}],"predecessor-version":[{"id":3242,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/posts\/3194\/revisions\/3242"}],"wp:attachment":[{"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/media?parent=3194"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/categories?post=3194"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/tags?post=3194"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}