{"id":3197,"date":"2015-06-16T09:52:20","date_gmt":"2015-06-16T16:52:20","guid":{"rendered":"http:\/\/www.michaellinenberger.com\/blog\/?p=3197"},"modified":"2015-06-16T09:52:20","modified_gmt":"2015-06-16T16:52:20","slug":"use-outlook-rules-to-auto-categorize-incoming-e-mail-free-video","status":"publish","type":"post","link":"https:\/\/www.michaellinenberger.com\/blog\/use-outlook-rules-to-auto-categorize-incoming-e-mail-free-video\/","title":{"rendered":"Use Outlook Rules to Auto-Categorize Incoming E-mail (Free Video)"},"content":{"rendered":"

June 16, 2015<\/strong><\/p>\n

One of the primary reasons using Outlook Categories<\/a> is faster than using lots of topic-named folders is that you can auto-categorize incoming mail very easily using Outlook Rules<\/strong>. These menu-created rules automatically assign categories to incoming e-mail based on sender or subject line or keyword in the e-mail, and so save a huge amount of filing time.<\/p>\n

\"\"<\/p>\n

Rules with Categories Are Much Better than with Folders<\/strong><\/p>\n

If you\u2019ve use Outlook Rules before to auto-file into topic named folders, you\u2019ll find using them with categories is much better. Why? Because the mail is delivered to your Inbox after it\u2019s categorized. That way you can still read and act on the mail.<\/p>\n

In contrast, the problem with using rules to auto-file into folders<\/em> is the mail goes directly to the folder and you don\u2019t see it. As a result, you are unlikely to set up rules for use with business critical mail\u2014which is most of your mail! You\u2019ll probably only use auto-folder-rules for newsletters and other low-priority mail, and so you are missing a major time-saving opportunity.<\/p>\n

Drag Everything to Single Folder<\/strong><\/p>\n

After auto-applying categories with category rules (and acting as needed on that mail in the Inbox) all you need to do at the end of the day is drag all that mail into your single Processed Mail folder<\/a> in one step. It\u2019s so much faster than manually filing (and much safer than auto-filing into folders)!<\/p>\n

Free Video on How to Use Outlook Rules with Categories<\/strong><\/p>\n

To learn how to use Outlook Rules with categories, scroll down to video #23 at this link<\/a>. That video happens to be a free one (others on that page are part of the paid lessons).<\/p>\n

Michael<\/p>\n","protected":false},"excerpt":{"rendered":"

June 16, 2015 One of the primary reasons using Outlook Categories is faster than using lots of topic-named folders is that you can auto-categorize incoming mail very easily using Outlook Rules. These menu-created rules automatically assign categories to incoming e-mail … Continue reading →<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-3197","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"jetpack_featured_media_url":"","_links":{"self":[{"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/posts\/3197","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/comments?post=3197"}],"version-history":[{"count":5,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/posts\/3197\/revisions"}],"predecessor-version":[{"id":3202,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/posts\/3197\/revisions\/3202"}],"wp:attachment":[{"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/media?parent=3197"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/categories?post=3197"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/tags?post=3197"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}