{"id":3982,"date":"2017-06-03T08:19:43","date_gmt":"2017-06-03T15:19:43","guid":{"rendered":"http:\/\/www.michaellinenberger.com\/blog\/?p=3982"},"modified":"2017-06-03T08:19:43","modified_gmt":"2017-06-03T15:19:43","slug":"multiple-ways-to-convert-e-mails-to-tasks-windows-outlook","status":"publish","type":"post","link":"https:\/\/www.michaellinenberger.com\/blog\/multiple-ways-to-convert-e-mails-to-tasks-windows-outlook\/","title":{"rendered":"Multiple Ways to Convert E-Mails to Tasks (Windows Outlook)"},"content":{"rendered":"<p><strong>June 3, 2017<\/strong><\/p>\n<p>Key to both my MYN and 1MTD systems is converting e-mails to tasks. It&#8217;s the main way to get control of your Inbox. In Windows desktop Outlook, the primary way to convert e-mails to true Outlook tasks is to drag the e-mail from the Inbox list view to the Tasks icon or label in the lower left portion of the Outlook Window. It&#8217;s how I almost always do it.<\/p>\n<p><strong>But there are other ways to convert e-mails to tasks that that have some advantages:<\/strong><\/p>\n<ul>\n<li>Right-click the e-mail and while holding right mouse button drag to Tasks icon or label, and then choose second item in the 4-part pop-up list. That converts the e-mail as an attachment, with many advantages (can see attachments, can reply).<\/li>\n<li>Create an Outlook Quick Step that converts e-mails to tasks in one click. See <a href=\"http:\/\/www.michaellinenberger.com\/blog\/using-windows-outlook-quick-steps-to-convert-e-mails-to-tasks\/\">this link<\/a> for how to do that\u00a0and list of advantages.<\/li>\n<li>Right-click the e-mail, choose Move, and choose Tasks. This deletes email from Inbox after converting.<\/li>\n<li>If you have multiple task folders or\u00a0multiple e-mail accounts with tasks folders and you want to put converted tasks directly in one of those, do this: drag\u00a0e-mail to a specific tasks folder on the left. You need to put the Outlook Folder Pane on left into <em>Folders mode<\/em> first: (Outlook 2013\/2016 click ellipsis button in lower left and choose Folders to do that). Then you can see all tasks folders on left.<\/li>\n<\/ul>\n<p><strong>Other Points:<\/strong><\/p>\n<ul>\n<li>Don&#8217;t drag e-mails to the To-Do Bar on the right. That can appear to create a task, but it doesn&#8217;t, it creates a flagged mail task, which we don&#8217;t want.<\/li>\n<li>Don&#8217;t convert to task by simply flagging the e-mail. It creates a flagged mail task, which we generally don&#8217;t want to use (other than for deferred replies).<\/li>\n<li>There is no way to convert an e-mail to a true task in the standard iPhone and Android mobile mail apps. But third-party mail apps do allow this (iPhone: TouchDown or Preside; Android: Nine).<\/li>\n<li>See Lesson (Chapter) 7 in my <a href=\"http:\/\/www.michaellinenberger.com\/outlook-book-ed5.html\">Outlook book<\/a> for many more details on converting e-mails to tasks.<\/li>\n<\/ul>\n<p>Michael<\/p>\n","protected":false},"excerpt":{"rendered":"<p>June 3, 2017 Key to both my MYN and 1MTD systems is converting e-mails to tasks. It&#8217;s the main way to get control of your Inbox. In Windows desktop Outlook, the primary way to convert e-mails to true Outlook tasks &hellip; <a href=\"https:\/\/www.michaellinenberger.com\/blog\/multiple-ways-to-convert-e-mails-to-tasks-windows-outlook\/\">Continue reading <span class=\"meta-nav\">&rarr;<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-3982","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"jetpack_featured_media_url":"","_links":{"self":[{"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/posts\/3982","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/comments?post=3982"}],"version-history":[{"count":5,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/posts\/3982\/revisions"}],"predecessor-version":[{"id":3987,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/posts\/3982\/revisions\/3987"}],"wp:attachment":[{"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/media?parent=3982"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/categories?post=3982"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/tags?post=3982"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}