{"id":418,"date":"2011-02-14T21:39:57","date_gmt":"2011-02-15T05:39:57","guid":{"rendered":"http:\/\/masteryourworkday.com\/?p=418"},"modified":"2014-03-04T09:49:11","modified_gmt":"2014-03-04T17:49:11","slug":"myn-blackberry-exchange-solution","status":"publish","type":"post","link":"https:\/\/www.michaellinenberger.com\/blog\/myn-blackberry-exchange-solution\/","title":{"rendered":"MYN Blackberry Exchange Solution"},"content":{"rendered":"

Feb 14, 2011<\/strong><\/p>\n

Here is a Blackberry (BB) App for creating your MYN Tasks List that will synchronize with your Exchange server. The App is called ToDoMatrix. It’s a bit pricey, but you can download a free trial using Blackberry App World, and then config it per instructions below to see if you like it.<\/p>\n

[Nov 2013 Update: as of this writing, it does not appear that this ToDoMatrix app has been updated for Blackberry 10. It only appears to work on the older devices. Contact the ToDoMatrix folks for more info]<\/p>\n

[Mar 4, 2014 Update: a new app for BlackBerry 10 has come out that works with MYN, but it only works with Toodledo, not Exchange. See this article<\/a>]<\/p>\n

I’ve been mentioning ToDoMatrix (TDM) as a possible Blackberry solution for years, but I never bothered to write up config instructions. Well, here they are.<\/p>\n

TDM is a very rich and full-featured task app. It may take a bit to understand the full app, but you can get by with using only a few features. We’re mainly going to be using the Dimensions view in TDM (the 4th icon in the menu at the top of the TDM main view), and viewing tasks in the Priority folders there. So you’ll use the High, Medium, and Low priority folders in that section to see the three MYN urgency zones.\u00a0 <\/p>\n

Connecting BlackBerry with Outlook Exchange Tasks<\/strong><\/p>\n

TDM connects to the tasks stored in the native Tasks app already on your BB; most BB-Exchange interfaces already sync tasks, so that side of things is probably set for you. To confirm that, go look at the native Tasks app on your BB (in the Applications folder on most newer BBs) and see if your Outlook tasks are already there; if so, you are eligible to use ToDoMatrix. If you do not see your Outlook tasks there, work with your IT department or your BlackBerry provider to establish syncing with Exchange. Once you do, and the BlackBerry tasks app has Outlook\u2019s tasks in it, come back to this article.<\/p>\n

One note: the Blackberry does not support start dates in it’s native tasks database, it only uses due dates. That’s workable for us since Outlook normally sets the due date to equal the start date; so MYN principles will still work. However, since BB tasks have no start dates, if you enter a task on <\/em>your BB, when it syncs back to your MYN configured Outlook tasks list, it comes in with a start date = none. You need to then add the start date in Outlook. Just keep this in mind.<\/p>\n

Getting ToDoMatrix<\/strong><\/p>\n

Install a trial by getting ToDoMatrix directly onto your BlackBerry through its App World. Just search for ToDoMatrix. You\u2019ll see two versions. Professional, the one I use, is $60. But it looks like the less-expensive Essentials version ($29) will work as well. See a comparison here<\/a>.<\/p>\n

After installing ToDoMatrix, you need to connect its task database to the BlackBerry task database. You do that by activating the TAS module in TDM. With TDM open, press the Blackberry menu button and select TAS, then follow instructions there to turn it on. The TAS module is fully documented in section 50 of the TDM online manual<\/a>.<\/p>\n

Configuring ToDoMatrix for MYN<\/strong><\/p>\n

Finally, assuming you are connected to your Outlook tasks and have activated TAS so you can see your Outlook tasks in TDM, below are the TDM configuration steps to match MYN principles.<\/p>\n

Here are the MYN configuration steps (you only need to do this once).<\/p>\n

    \n
  1. Go to the Dimensions view (it\u2019s the far right choice of the four squares on the main screen)<\/li>\n
  2. Open the Priority dimension<\/li>\n
  3. In the Dimensions tree, under Priority select the High Priority<\/li>\n
  4. Click the Blackberry menu button<\/li>\n
  5. From the long scrolling list, choose Manage Filters<\/li>\n
  6. Select the Manage Filters button (second of 3)<\/li>\n
  7. Click the Add a Filter button<\/li>\n
  8. Type the following Filter name: Active Tasks. Give it an Abbreviation: (say AC)<\/li>\n
  9. Select Criteria 1<\/li>\n
  10. Choose Field: Due date<\/li>\n
  11. Choose Third item: Due Today and Past Due<\/li>\n
  12. Press BB menu button and choose save.<\/li>\n
  13. You will now reuse that filter on Normal and Low Priority; here’s how.<\/li>\n
  14. In the Dimensions tree, under Priority, select the Normal Priority<\/li>\n
  15. Click the Blackberry menu button<\/li>\n
  16. From the long scrolling list, choose Manage Filters<\/li>\n
  17. Select the Select a Filter button (first of 3)<\/li>\n
  18. Choose your Active Tasks filter in the list of buttons.<\/li>\n
  19. Repeat steps 14-18 for the Low Priority dimension.<\/li>\n
  20. Then open any of those views and use the Sort button to sort these on Due, Farthest<\/li>\n<\/ol>\n

    This now matches the MYN settings within each priority folder.<\/p>\n

    Good luck! And let me know how it goes.<\/p>\n

    Michael<\/p>\n","protected":false},"excerpt":{"rendered":"

    Feb 14, 2011 Here is a Blackberry (BB) App for creating your MYN Tasks List that will synchronize with your Exchange server. The App is called ToDoMatrix. It’s a bit pricey, but you can download a free trial using Blackberry … Continue reading →<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-418","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"jetpack_featured_media_url":"","_links":{"self":[{"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/posts\/418","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/comments?post=418"}],"version-history":[{"count":3,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/posts\/418\/revisions"}],"predecessor-version":[{"id":2357,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/posts\/418\/revisions\/2357"}],"wp:attachment":[{"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/media?parent=418"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/categories?post=418"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.michaellinenberger.com\/blog\/wp-json\/wp\/v2\/tags?post=418"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}