An Empty Inbox is a Thing to Behold

And you will Behold It Daily by taking the Outlook Inbox Ninja Video Course.

Learn More

Take the Outlook Inbox Ninja Video Course
by Michael Linenberger

(For Windows Desktop Outlook 2013, 2016, 2019, and 365)

• Get through your inbox 300 percent faster!

• Near-empty your Inbox every day Quickly.

• Spend 95% of your day getting Real work done.

• Your inbox chaos is gone and nothing is dropped!

• Relief at Last!

How the Outlook Inbox Ninja System Works

You'll learn the powerful "Ninja Scan" and the three steps to inbox control

Step 1

Use the Ninja Scan to “Can” Low Value Mail
Once you quickly “can” or eliminate low value mail (some you’ll delete, some you’ll quick-file, all using Ninja techniques), then the important email will jump out at you. You’ll learn rapid and powerful Ninja ways to quickly clean out the clutter and to focus on what’s critical. You'll learn shortcuts for rapid filing. You'll also learn automated ways to filter mail before it reaches your inbox.

Step 2

Triage the “Good” Mail (the Ninja Way!) and Near-Empty the Inbox
Sort your “good” mail quickly by adding Ninja “Tags, Flags, and Tasks” as you go. By Tags I mean specific Outlook categories we use in the Ninja system to tag and prioritize important mail you want to read. Use flags to mark needed replies. Use tasks for more complex duties found in email. After steps 1 and 2 you have a clean and nearly empty Inbox and you’ll know exactly what to jump on next!

Step 3

Get Work Done! (Using the Ninja Tags, Flags, and Tasks)
After the cleaning and triaging, your work is prioritized, and you’ll know just what to do next! Some mail you’ll reply to right away. Some you’ll read now, and some you’ll read later. Your tags and flags will show you exactly what and when. Key email tasks are on your task list with other key work. You’ll see your whole responsibility set spread before you and prioritized—that gives you tremendous relief and control.

What's in the Course?
55 high-quality training videos.
Learn to Conquer your Inbox at your own speed.


Free Introduction Video: Becoming an Outlook Inbox Ninja (5 min)

Section 1: Speedy Inbox Cleaning & Filing During the Ninja Scan
Video 1.1: Free: Introduction to Inbox Ninja Mail Filing (4 min)
Video 1.2: Using a Primary Single Folder to File Most Mail (16 min)
Video 1.3: Using Multiple Outlook Folders (11 min)
Video 1.4: Using the Archive Folder and Button in Outlook 2016 (9 min)
Video 1.5: Getting a Big Inbox Emptied for First Time (7 min)
Video 1.6: Using Outlook Categories for Fast Topic Filing (12 min)
Video 1.7: Free: Strategies for Choosing Outlook Categories (13 min)
Video 1.8: Using Quick Steps to Fast File Mail (10 min)
Video 1.9: Optional Strategies for Filing Sent mail (9 min)
Video 1.10: Outlook’s Conversation Cleanup for Fast Cleaning of Inbox (11 min)
NEW! Video 1.11: Free: Using Outlook Retention Policies to Auto-Delete Mail (7 min)
NEW! Video 1.12: Quick Steps and Retention Policies (9 min)
NEW! Video 1.13: Free: Reducing Ongoing Email Conversations (7 min)

Section 2: Using Outlook Rules to Automate the Ninja Scan
Video 2.1: Free: Introduction to Outlook Rules (6 min)
Video 2.2: Spam Filters and More for Filtering Mail (8 min)
Video 2.3: Using Rules to Auto Assign Outlook Categories to Mail (14 min)
Video 2.4: Using Outlook Rules for Auto Folder Filing and for Difficult Junk Mail (15 min)
Video 2.5: Using Outlook Rules for Auto Forward and Auto Replies (8 min)
Video 2.6: Using Rules to Auto Categorize Sent Items (4 min)
Video 2.7: Using Rules to Limit Email Notifications only to VIPs (7 min)
Video 2.8: Managing Your Rules (8 min)
Video 2.9: Microsoft’s Focused Inbox tab, Other tab, and Clutter folder (14 min)
NEW! Video 2.10: Using Retention Policies with Rules (10 min)

Section 3: Advanced Search Tools that Make the Ninja Process Powerful
Video 3.1: Free: Introduction to Advanced Outlook Search Tools (2 min)
Video 3.2: Mastering Outlook Search to Find Mail Fast (16 min)
Video 3.3: Outlook Search Advanced Settings (10 min)
Video 3.4: Using Search Folders to Collect Client and Project Mail, Part 1 (12 min)
Video 3.5: Using Search Folders to Collect Client and Project Mail, Part 2 (14 min)
Video 3.6: Creating the All Mail Search Folder if Using Lots of Folders (6 min)
Video 3.7: Free: Controlling Search Return Counts (10 min)

Section 4: Tasking Email During the Ninja Scan (Optional for higher price)
Video 4.1: Free: Introduction to Tasking Your Email (10 min)
Video 4.2: Tasking Your Mail with The One Minute To-Do List (1MTD) System (16 min)
Video 4.3: Flagging Mail vs. Tasking Mail in Outlook (8 min)
Video 4.4: Urgency Zones and Priorities in 1MTD (5 min)
Video 4.5: Urgency Zones Review Cycles and Size Limits (8 min)
Video 4.6: Creating Deadlines in 1MTD Tasks (9 min)
Video 4.7: Using the Due Date Field in 1MTD (21 min)
Video 4.8: Using a Quick Step to Task Mail (5 min)
Video 4.9: Extending 1MTD for More Tasks *NEW!* (9 min)
Video 4.10: Using Target Now in 1MTD *NEW!* (7 min)
Video 4.11: Using iPhone App TaskTask with 1MTD *NEW!* (16 min)
Video 4.12: Using Android App Nine with 1MTD *NEW!* (22 min)

Section 5: Putting it All Together: The Inbox Ninja Steps
Video 5.1: Outlook Setup for the Ninja Scan: Key Buttons (12 min)
Video 5.2: Outlook Setup for the Ninja Scan: Key Inbox Views (5 min)
Video 5.3: Performing the First Ninja Scan: Cleanup (30 min)
Video 5.4: Performing the Ninja Scan #2: Reading Mail Content to Triage It (20 min)
Video 5.5: Ninja Step 3, Getting Work Done (9 min)

Section 6: Mobile Mail Processing
Video 6.1: Smartphone Mail Processing (9 min)
Video 6.2: The Place for Outlook Online and Outlook Mac (12 min)

Section 7: Archiving and AutoArchiving Mail
Video 7.1: Free: Introduction to True Archiving (2 min)
Video 7.2: Using PST files to Make Space on Server (18 min)
Video 7.3: Using AutoArchive to Automatically Archive Old Mail (27 min)
Video 7.4: Free: Intro to Archiving w/o PST and Using OneNote (10 min) *NEW!*
Video 7.5: Archiving w/o PST Using Other Mail Accounts (13 min) *NEW!*
Video 7.6: Archiving w/o PST Using PDF Files (27 min) *NEW!*
Video 7.7: Exchange Online (In-Place) Archive (23 min) *NEW!*

Section 8: Miscellaneous Outlook Tools and Tips
Video 8.1: Free: Specifiying When an Email Will be Sent (4 min)
Video 8.2: Free: Using Outlook's Simplified Ribbon (8 min) *NEW!*
NEW! Video 8.3: Creating Custom Retention Policies (16 min)
NEW! Video 8.4: Showing More Old Mail in Folders (12 min)

"I have watched and practiced 80% of the trainings. The concept is fantastic. I have processed 60-70% of my inbox on my first ninja scan - all emails from the last 10 days! I haven't had that in a long time. And all this in a very short time and above all with the feeling that nothing important has really been forgotten." (unsolicited comment from a recent user)

Get This Course Today, and Seize Control of Your Inbox!



$50 off for MYN Course Owners: If you already own the MYN Video Course, then login to your MYN class and then go to this link to get $50 off either level of the Ninja course.

All prices are in US Dollars

*MYN is Michael's advanced task system. Learn the differences between 1MTD and MYN here.

No Risk! 30-day money back guarentee: if you are not fully satisfied with the course for any reason, we will refund your payment. No questions asked!

Unlimited lifetime access of streaming videos (Internet connection required) for one named user.

Free video updates: any new or updated videos added for 12 months are included free.

About Michael Linenberger

Michael Linenberger is the author of eight workday productivity books including Total Workday Control Using Microsoft Outlook which has been the number 1 bestselling book on Microsoft Outlook for over 9 years, and is author of the book The One Minute To-Do List. Michael teaches corporate clients how to apply best practices of time, task, and e-mail management to get ahead of an out-of-control e-mail inbox and workday. Michael has been written up in the business magazines Fast Company and Investor's Business Daily for his unique common-sense approach to e-mail control, and has been called “The Efficiency Guru” by the Detroit News. He has been a management consultant and technology professional for more than 25 years, and was a Vice President at Accenture. Before Accenture, Michael led the technology department at U.S. Peace Corps. Michael created and ran the Project Management Center of Excellence in the AAA automobile association headquarters in Northern California, where he created best-practices and tools used throughout all project work. He has a BS and MS degree in Civil Engineering and held a Professional Engineers license in California for many years.


Contact Info

(505) 595-2575