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The tips in this newsletter are just that, small tips and lessons to make your workday more productive. If instead you’d like to significantly transform your team or department by learning an over-arching e-mail and task management approach using Outlook or other tools, contact Michael Linenberger to schedule a hands-on seminar on-site, in your company (or a custom webinar). In those classes, the entire Master Your Now! system can be learned, greatly boosting the productivity of your team. The material can be directed for any existing capability level. Call 1-888-216-7041 or check out the training page for more information.
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Jun 1, 2011 MYN Newsletter:
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Next Public Webinar Series: July 19-22, 2011, (1.5 hr each day)

The next public Webinar for Michael's Outlook Productivity class is scheduled for July 19-21, 2011. That's Tuesday through Friday with webinar sessions held from 1:00 to 2:30 PST each day.

Michael holds these webinars only 2 to 3 times each year, and they are limited to 15 students each; so sign up early to be sure to get a seat.

You can learn more about the webinars here.

Excerpts from the new Outlook Book: How to Auto-Categorize Mail in Outlook 2011 for Mac

Here are two more excerpts from the new third edition of Total Workday Control Using Microsoft Outlook.

They are on creating rules in Outlook 2011 for Mac to automatically categorize mail coming into your in-box, based on sender or subject line. This is a fantastic way to save time on topic filing and beats similar folder-filing rules since it leaves the e-mail in the Inbox where you can read it before filing it out of the Inbox. This is one place Outlook 2011 for Mac is actually better than its Windows equivalent since sender-based categorizing can be automatic.

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Another Excerpt from the Book: Most Tasks Do Not Have Deadlines

Here is yet another excerpt from the new third edition of Total Workday Control Using Microsoft Outlook.

One thing GTD (David Allen) and I agree on is that nearly all tasks you put on your task list should be Next Actions. Using next action tasks leads to this fact: most next action tasks on your list do not have firm deadlines—they are intermediate steps to larger outcomes and it's the larger outcomes that have the true deadlines. Here is an excerpt from my new Third Edition of Total Workday Control Using Microsoft Outlook about this topic (page 75):

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Appa Mundi Tasks: a Windows Phone 7 Tasks App that Syncs with Outlook Exchange

Here’s a Windows Phone 7 app that syncs tasks with Exchange. It’s not yet MYN compliant, but still it’s a start. Some background first:

One of my great disappointments with Microsoft as of late is the short-shift they are giving to client support for their Exchange tasks data. I am sure it is just lack of market demand, but other than in Windows Outlook, tasks are becoming a poor sister to the main data set of e-mail, calendar, and contacts.

This showed up first in the iPhone: Apple and Microsoft left Exchange task syncing out of package. Same with Android—no task syncing natively. Windows Phone 7 also left tasks out, which was surprising. And then Outlook 2011 for Mac shipped with far fewer task features than in the Windows version of Outlook.

So it has been up to third-party developers to fill these gaps; and they have on the mobile front. TaskTask filled the gap on the iPhone with an excellent app, and the superior app TouchDown filled the gap on Android.

And now we have a third-party app on Windows Phone 7 that can sync tasks with Exchange. It’s called Appa Mundi Tasks, from a company of the same name.

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WebOS (Palm/HP) Tasks Software for MYN (Syncs with ToodleDo)

For those of you using a Palm Pre or some other WebOS device (now owned by HP), here is a tasks management software package that appears to work with MYN.

It’s called Done! and you can see a screenshot of it here to the left. It links into ToodleDo as its task server.

I have not tested it (we don’t use WebOS here), but I talked with the developer and it sounds like they have all the features needed for MYN. If you try it out, let me know how it goes. More info at this link.

And thanks to Mike for bringing it to my attention in a blog comment!

Nook Color Contest Winner!

We have a winner for the Nook Color e-Reader/Tablet! As you may recall, the contest was to kick off the new Outlook 3rd edition book. An e-mail has been sent to the winner, and once we hear back from them we'll post the name on my blog. Congrats!

Recommended New Book

I have a new book to recommend and it just released this week. But first some background. In Part 3 of my 2010 book Master Your Workday Now! I talk about the advantages of developing a strong business intuition to help you connect more completely with your work and to actually gain competitive advantage. I discussed that there are various ways you can improve your innate intuition. One of those ways I mentioned was through taking time for meditation. In my book I stated that I’d practiced Transcendental Meditation (TM) for years and felt it helped greatly with developing my business Intuition.

Well a new book is being released this week about TM, and I highly recommend it. It’s called Transcendence: Healing and Transformation Through Transcendental Meditation by Norman E Rosenthal M.D.

Dr. Rosenthal is the researcher and celebrated psychiatrist who pioneered the study and treatment of Season Affective Disorder (SAD). This new book takes an updated look at TM and explains why you might want to try out this scientifically proven approach to stress release and workday improvement. Check it out.


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