Configuring ToodleDo iPhone and iPad Apps for MYN

[Feb 23, 2014 Update: these instructions are for older app versions. Updated instructions can be found in two places: 1) in our paid Toodledo video class: and 2) on the 1MTD “extras” page, Video 5b:]

July 28, 2011

Some time ago, in a white paper, I published the instructions for configuring the ToodleDo iPhone and iPad apps for MYN. Now, I want to get those same instructions into my blog so readers can find them more easily. Here they are again, copied almost verbatim. Enjoy!



The iPhone and iPad apps must be manually configured—there is no automatic MYN account set-up like in the Web version. Luckily though, these apps are much easier to manually config then the web version. They don’t have all the power of the web version, but they are still surprisingly useful. And best of all, they accept all the MYN features.

Get the Right App

ToodleDo is available in two separate apps. Make sure you select the correct one at the Apple App Store; you’ll definitely want the iPad version if you are using and iPad, as it takes full advantage of the larger screen.

The Home View

ToodleDo opens in the Home view, which shows a list of the top level views similar to what is listed across the top of the web version, as shown below (I’ll be using iPad screenshots in all the examples, but the iPhone is very similar). You use this view primarily as a launch pad to select your task view.

We will be using the All Tasks view exclusively, so click the top item. You can also use the Priorities view, but in the iPad and iPhone versions, the All Tasks view works better. That’s because the reverse sort feature is available, as you’ll see in a moment.

Configuring the App


You can start using the iPhone or iPad app independently from the web version, but it is much better to link the two. So, after downloading and starting the app, the first thing you may want to do is link it to your web version.

You do that by clicking the Settings button at the bottom of the screen and then choosing Synchronization on the left. In the window that opens, enter your ToodleDo e-mail login address and your password and then click Save. ToodleDo will immediately start to synchronize your tasks, and it does so quickly.

Before you leave this synchronization screen, make sure you set two settings as shown below; set Sync on the Startup to ON and set Sync on Edit to ON.

Configuring the Default View

Next, set the default view to All Tasks. You do that by selecting Start Page in the settings menu. Click on the all tasks choice at the right to place the checkmark there.


Configuring the Field List

Next, we’re going to edit the list of fields that is displayed and change the default values for two of those. You do that by selecting the Fields and Defaults choice from the settings menu (see below). In the window that opens, the top portion represents the current field list. the fields are draggable (in older versions you need to click a Reorder button in the top right corner of the window to make the fields draggable).

So, drag down the fields you do not want in that list. In this case we will drag Due Time down to the unused field section; do the same with Star and Folder (you may want to add Folder back in later once you start using that feature—use it like a Projects tag). Then drag start date up so it sits below priority. Here’s how it should look; In older versions you have to click the Done button (indicated with the arrow) when finished. In the iPhone, click Settings when finished


Configuring the Field Defaults

Next we are going to set the field default values for priority and start date. Priority is set to a default of low out-of-the-box, we change that by clicking the arrow at the right end of the field and choosing medium priority.

Do the same for start date, set it to today.

Hiding future dated tasks and completed tasks

The way you set filtering is a little tricky. You don’t do it in the settings window; rather you go to the tasks view. So let’s do that now.

Click the Tasks button at the bottom of the window. Then click the All Tasks view from the home screen.

Here’s the tricky part. At the top of the All Tasks view you’ll see a light gray label called hidden; see below.

Tap the word Hidden; note, it may be hard to tap it on the small iPhone screen—you may hit the Tasks button above it a few times before you get it. Below is what you should see if you tap it correctly.

Once you see that, tap the Hide button in the Completed Tasks section, as shown above. Then tap the Hide Future in the Future Tasks section at the bottom.

Click Done.

Sorting Tasks per MYN

Back at the tasks list do the same with the Sorted By label in the upper right of the task list:

In the window that opens, in the First Sort By section at the top, change the sorting to Priority with a down-arrow next to it:

Next, scroll down to the section below that labeled Then Sort By, change the sorting to Start Date, again, with a down-arrow next to it as well (see below).

Do nothing in the next Then Sort by section. Click the Done button when done.

You are now done with the MYN configurations!

The Rest is Self-Explanatory!

That’s the beauty of an iPhone or iPad app, they are so easy use. So things like adding tasks, editing tasks, marking tasks complete; all this is self-explanatory, and I leave this to you.

Good luck!



This entry was posted in Uncategorized. Bookmark the permalink.

3 Responses to Configuring ToodleDo iPhone and iPad Apps for MYN

  1. Bruce says:

    Thank you. I already liked this program. Now I like it better. Very useful.

  2. I recently learned that if you just leave out Toodledo’s Due Date field, it will repeat from Start Date in lieu of Due Date. Similarly, if you are repeating from Completion Date, this still functions as it should even without using the Due Date field.

    These are convenient as heck and work in both the web app and iPhone app. It means you don’t need Toodledo’s Due Date field at all for MYN.

  3. claudio says:

    I found the same in Ultimate ( app on Android competitor 🙂 ) that sync with Toodledo.

    I set in UTL a task with a start date but without a due date. Then in
    Repeat I choose Weekly From Due Date.

    So, if I tap on Complete, the task is renewed after one week by the
    written start date.

    This is a great opportunity, I think, to manage the start date as
    it is suggested here in the Linenberg’s books.
    This help me to avoid the double dates ( start and due to repeat some tasks). Now I can use only the start date to repeat

Leave a Reply

Your email address will not be published.