New Video Added to Outlook Inbox Ninja Video Course: Using TaskTask with 1MTD

I just added a new video to the Outlook Inbox Ninja Course (the option with Tasks). It’s the new Lesson 4.11 on how to use iPhone app TaskTask with 1MTD. Available to all paid users, login to watch it now.

A few days ago I also added this video to the 1MTD Outlook video course. So, it’s the same video in both locations.

This video is an excellent overview of TaskTask, and how to set it up to work with 1MTD, including how to make sure drag-sorting works and syncs between Outlook and TaskTask.

With TaskTask on your iPhone or iPad, you can see and edit your tasks in both places.

Michael

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Good Article about Moving Away from Long Hours at Work

This is a good trend, in my opinion: See this article

NYTimes article about moving away from long hours.

Michael

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Good Evolution Coming in Microsoft Apps?

This article (title: Microsoft wants to close the UWP, Win32 divide with Windows Apps) on ZDNet from Mary Jo Foley is really good news (here is the link):

https://www.zdnet.com/article/microsoft-wants-to-close-the-uwp-win32-divide-with-windows-apps/

In summary, the article tells us that Microsoft is fixing what is a big mess right now regarding various and competing app platforms on Windows 10, which often ends up leading to real issues for everyday users.

The problem is that there are currently different application platforms within Windows 10, and each has it’s own set of features that it allows. The two that are most impactful are Win32 (think normal Office desktop apps) and UWP (think Microsoft Store app, usually used for a tablet).

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New Video Added to 1MTD Outlook Video Course: Using TaskTask with 1MTD

I just added a new video to the 1MTD Outlook Video Course, it’s the new Lesson 11 on how to use iPhone app TaskTask with 1MTD. Available to all paid users, login to watch it now.

It’s an excellent overview of TaskTask, and how to set it up to work with 1MTD, including how to make sure drag-sorting works and syncs between Outlook and TaskTask.

With TaskTask on your iPhone or iPad, you can see and edit your tasks in both places.

Michael

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Last 24 hrs of Linenberger Store Coupon

Quick note, the 25% off coupon sale ends tomorrow, and recall it applies to all products. Go to our web store at this link and then enter this code at checkout for any product:

Coupon Code: SPRING2019

Again, doing that will take an additional 25% off the lowest price you see on any of the products. Coupon Expires tomorrow.

Enjoy the savings!

Michael

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Using the iPhone app TaskTask and Matching it to the Outlook To-Do Bar

As may know, my favorite iPhone tasks app is called TaskTask. This article is on how to make sure that it matches your Windows Outlook To-Do Bar task list.

TaskTask is great because it synchronizes its task list with either Exchange or Outlook.com. And there are easy and quick ways to set up TaskTask so that it matches either of my two task management systems: MYN or 1MTD.

I have a very complete write up about TaskTask, and how to use it with either MYN or 1MTD at this link. That link is really the place to start if you are using TaskTask.

Matching the Windows Outlook To-Do Bar

The goal, of course, when using any smartphone tasks app like TaskTask with Exchange is that you can see and edit your tasks both in Outlook and on your iPhone, and presumably to have the two lists sync and match exactly. Most of my clients use Windows Outlook, and for them I recommend using the To-Do Bar to view and edit their tasks in Outlook.

But sometimes that’s hard to do, to get an exact match in both places. This article is to help fix that.

At the start of this article I am going to focus on why, if you are using my 1MTD system and trying to get drag-to task sorting to match, they might not match and how to fix it.

And in the rest of the article I go over other reasons Outlook and TaskTask might not match, reasons that apply to MYN as well. Again, I identify fixes.

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Toodledo Adds Start Date Underlines Feature

The Toodledo team just added a new feature which is quite important for my MYN system users. It’s the ability to display underlines on tasks that have a start date of today.

This Is Important for Two Reasons

First, in MYN methodology, if you set the start date of a task to the future, the task is hidden. Then on that date the task reappears at the top of the corresponding priority section in your visible task list, ready to work on.

In Outlook with MYN settings, it appears there on that day underlined. The underline draws your attention to the task, reminding you that it just appeared that morning, and that there might be a significant reason you scheduled it for today. It helps the newly arriving task stand out.

Toodledo never had that capability, but now it does.

The second reason it’s important is that in the MYN methodology, there is an optional 4th urgency zone called Target Now (see Lesson 16 in my Toodledo-MYN video set or Lesson 15 in my Outlook-MYN video set). The Target Now section lists non-critical opportunity now tasks that you really want to act on today. It’s a great way to add focus to your day.

The way tasks are tagged for that in Outlook MYN settings is to for you to set the start date to today, which causes it to be underlined, and so it stands out clearly at the top of the normal priority section.

Toodledo never had that underline capability, but now it does.

Interestingly, this was one of the few features Toodledo lacked, with respect to MYN. Given that it is now here, and given that Toodledo handles due dates much better than Outlook, I’d say that Toodledo is now the best MYN platform out there.

Okay, so next, let’s talk about how to activate this new feature.

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Coming Soon: Microsoft To-Do and Using it for 1MTD

You may have read my recent article where I said the new Microsoft To-Do app is not for serious task managers. In it, I mentioned that it does have possibilities for my simpler One Minute To-Do List system (1MTD).

UPDATE May 15: See my warnings in my above linked article. Don’t activate this app on your existing MYN task list without a lot of thought about what might happen.

Well, I’ve been working on that, designing a simple way to use To-Do with 1MTD. I am only part way through that, but I’ve become rather encouraged by the possibilities. I’ve decided that the designers of Microsoft To-Do have done a rather nice job of creating a simple set of task tools, and so I am warming up to it.

I am finding, though, that it does take some thought on how to do a 1MTD port into To-Do —how to do it right. So if I were you, I wouldn’t jump right into it without some guidance, which I hope to have for you soon. I will announce in this newsletter when I have that 1MTD porting to Microsoft To Do completed.

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My Obsession with DESKTOP Outlook

You know, it seems almost old fashioned these days to not primarily be using a web or smartphone version of a mail app, or anything else, really.

Obviously, Gmail and the Google Docs started that trend to web-based apps being primary, and then Microsoft responded swiftly and smartly with their web (and smartphone) product line. And there are a ton of other web-based productivity tools out there, of course.

But, when I have a choice with Microsoft Office, I just can’t bring myself to use the web-based versions much. Rather, I am still obsessed with the desktop versions—the Windows desktop versions specifically.

For good reason of course, they are so incredibly feature-rich compared to all other versions, and I use a lot of those features.

Case in point. I use Quick Steps all the time in Windows desktop Outlook. Probably 40 times a day. I’d feel super cramped without it. And it does not exist anywhere else. Not in Mac desktop Outlook, not in Outlook online, and of course not in the Outlook smartphone app.

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Microsoft’s New To-Do Module—Does it replace Tasks?

About once a month I get a note from someone asking: “When are you going to show us how to use the new Microsoft To-Do with MYN or 1MTD?”

Well, for MYN, my short answer is: “not until they add a ton more features. And it may be a while, by the way.”

UPDATE May 15: See my warnings below and in comments. Don’t activate this app on your existing MYN task list without a lot of thought about what might happen.

For 1MTD, there are some pretty good possibilities for use, but only if you are willing to stop using desktop Outlook’s task module as your main task interface. So, I will write up how to use To-Do with 1MTD in a bit, for those that need a simple app like To-Do.

The main issue is this: Microsoft To-Do is designed for a different audience than my MYN audience, and so it lacks some really important task management stuff that MYN users come to expect. Here’s the list:

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