I helped a friend install a new Office 365 account the other day, including Outlook desktop. Throughout the day as her mail was coming in she called me and complained: “Hey, some important mail I know that was just sent to me is not in my Inbox!”
I came back to visit and found that the Focused Inbox was turned on by default, and some important mail was in fact going into her Other tab—which she didn’t know she should be checking.
We talked and agreed that the Other tab was probably not good for her and that we should turn Focused Inbox off.
How to Turn It Off
Here is how to turn off the Focused Inbox in both your Windows Outlook desktop application, and in Outlook Online if you use that. And finally, I show how to turn it off in the Outlook phone app, if you use that.
And by the way, I have a video that shows this and a lot more about Focused Inbox and the Clutter folder in my Outlook Inbox Ninja video course. See video number 2.9. It discusses why you may or may not want to use these features—what advantages and disadvantages they have—so I encourage you to watch that.
But the short steps are here: Continue reading
October 30, 2018
I just posted three new Archiving Outlook videos in the Outlook Inbox Ninja course, and one is free for all readers. These videos show you alternate ways to archive your Windows Outlook email and can really help you if you have limited server space! They include archiving to OneNote and archiving to PDF files. Other solutions are also shown.
Current subscribers, you should simply go to your Outlook Inbox Ninja paid videos page (whether the tasks version or the non-tasks version), log in, and watch lessons 7.4, 7.5, and 7.6.
Non-subscribers go here and scroll down to Lesson 7.4 which is free.
October 29, 2018
Periodically I post about not working ridiculously long hours—how in most cases it ultimately hurts your success. Here is another article (from another writer) with data about that:
How Many Hours a Week Should You Work? Here’s What the Research Says.
October 24, 2018
Microsoft just posted a new keyboard shortcut guide to Windows Outlook, one that you can download and print out. It’s in a PowerPoint file so you need access to that app. Continue reading
Oct 23, 2018
I’ve been in the business world for a long time. For the first half of that time, no one brought computers into business meetings. And having your mobile phone out during a meeting was considered rude. Of course now, all that is commonplace. Especially since using a laptop or even a smartphone for note taking is so normal.
But I sometimes wonder whether going back to “the old days” wouldn’t make sense. This recent article lists many of the objections I still hold to allowing devices in meetings: https://www.cnn.com/2018/10/03/success/meeting-laptops-phones-ban/index.html
To add a thought to that article, I still feel that using a tablet ink capability for notetaking in a meeting is a good compromise. Something about writing notes with one hand seems to leave enough awareness open for full meeting participation. In contrast, typing with two hands with a screen in your face does not. But that just might be me.
What is your opinion on this?
Oct 4, 2018
Many subscribers to Microsoft Office 365 are seeing a significantly new version of Desktop Outlook appearing in their automatic updates. There are different versions going to different people (for example members of the Insider program get a more advanced one) and for some of you, your MYN or 1MTD functionality may be affected. Here’s the story. Continue reading
Aug 17, 2018
I had a conversation last week with the new owners of Toodledo. Toodledo is the task management software I recommend for people who can’t or don’t want to use Windows Outlook to manage tasks.
The new owners seem like a great and dedicated group of people. I’ll miss the previous owner, but I am psyched about what this new ownership means.
First of all, they absolutely assured me that no features are going away. So all my 1MTD and MYN clients—you are covered.
Next, they shared their near-term plans. The main “plan” is that they want to get Toodledo out there more. Continue reading
Aug 15, 2018
I can run my business from wherever I want, and so a few years ago I moved my business to Santa Fe, New Mexico, for its amazing beauty and strong culture. And for its lower density of people. Where I had lived in California was just getting too busy with so many people that they were becoming numb to each other. Being a successful technology hub didn’t help draw people in Northern California closer. Rather, everyone was buried in their cell phone screens. This is true almost everywhere these days. Continue reading
August 8, 2018
As you know I have written 7 books on task management and email management. In my task management materials, I talk a lot about how to get tasks done. One typical way older to-do list systems try to do that is to focus obsessively on setting due dates on all tasks. But anyone who has studied my materials know I don’t believe in that. That’s because doing that leads to a lot of fake deadlines, and then a Cry Wolf phenomenon takes place where you just start ignoring those fake ones, and then ignore all deadlines, and important ones get dropped.
Instead, I say set a due date only when there is a true hard deadline. Continue reading
July 26, 2018
I’ve added a free video to the Outlook Inbox Ninja Course. It’s Video number 8.1 and it shows you how to specify when an email will be sent out.
Doing this can be useful for various reasons. You might want someone to see your email at just a certain time. I use it occasionally to slow down an email conversation. What I mean by that is sometimes I read an email and immediately write my reply, and then it occurs to me that I don’t want this topic to ricochet back and forth all day long, so I set the send time for near the end of the day. There are other uses.
So go to the Outlook Inbox Ninja Course page and scroll down to video 8.1 and take a look. Again, it’s free for anyone to watch. And by the way, I’ve recently marked a number of other videos in that set as being free, too, so take a look.