MYN for Apple Users, Guest Post by Charles Olsen

This is a guest post from an avid user of MYN, Charles Olsen, who found a creative way to use the software Things on the Mac to implement the MYN tasks system. What follows is his well-written article (with me only adding links and emphasis).

While I found the processes of GTD to be helpful in improving my productivity, it wasn’t quite enough for me — something was missing. I found the missing pieces in the Urgency Zones of 1MTD and MYN, as well as the Defer-to-Do and Defer-to-Review processes. MYN really helped get my task lists under control.

The hardest part for me has been finding a software solution. I know it can be done on paper, but if anything happens to that paper, the information is lost. I want a software solution where the data is backed up. I also like a database with dated items that will bring Defer-to-Do and Defer-to-Review tasks to my attention on the appropriate date.

I don’t use Microsoft Exchange or Microsoft Outlook for Windows — or Windows, or anything Microsoft, at all. My primary computer is a MacBook, and I do a lot of work on an iPad Pro. I also want to be able to refer to my lists on my iPhone. I tried using the Toodledo MYN system, but I ran into some issues with Toodledo.

After trying several different apps, I finally found a software solution for people like myself who work entirely with Apple devices. Things 3, from Cultured Code, is an excellent tool for 1MTD, MYN, and 1MPM.

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New Video Courses Released Today

I announced in today’s newsletter that two new video course sets were released today: a new updated MYN Outlook Video Course, and a new Outlook Inbox “Super Ninja” Course.

Details of all this are in the newsletter at this link:


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New Video Added to Outlook Inbox Ninja course

I just added a new Lesson 8.5 called Advanced Quick Filing to the Outlook Inbox Ninja course. This 16-minute video lesson shows more advanced ways to quickly move selected emails out of your inbox. It shows why, even if you use the Archive folder for single-folder filing, you may want to use a Quick Steps button rather than the Archive button to file mail, something that may be surprising to you.

It’s available to all paid Inbox Ninja users no matter which version you bought. Go log in now and watch.


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New MYN Video Course and Super Ninja Video Course Coming Soon

My flagship video courses: The MYN Outlook Complete Video Training and the Outlook Inbox Ninja course, are both being upgraded in a few weeks. Both of these new upgrades will be released in the last week in August. Here are some details.

First, I have a totally new MYN Outlook Complete video course. In it I have newly recorded and updated every single video in the original set. They are all now wide-screen, and they have all been updated for the latest Outlook versions and latest thinking on MYN. And there are four new videos in the set.

As to pricing, there is a Free upgrade if you bought the MYN set in the last 12 months; otherwise if your purchase date is older than that, a modest upgrade fee will apply. And first-time buyers will pay the same MYN price as before.

Second, I have extended the Outlook Inbox Ninja set to a new set that includes the tasks portions of the new MYN Outlook video set. This new Ninja set I am calling the Super Ninja set. It has 32 videos added to teach you the MYN Tasks system in the context of the Outlook Inbox Ninja system—a combined system. This is the most extensive (and expensive), and most up-to-date video set I have ever released.

As to pricing for this Super Ninja set, if you bought MYN videos in the last year and own any version of the Ninja set, this upgrade is free. There are modest upgrade fees if you bought MYN earlier. First time buyers will pay somewhat less than the sum of buying MYN and Ninja separately.

Watch my newsletters for the announcement of these video sets and the complete pricing and discount schedules.

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Some New Features and Releases in Microsoft To-Do

As you may know, I see Microsoft To-Do as a good simple multi-platform Tasks app to use with my simple One Minute To-Do List (1MTD) tasks system. And I have a whole video course on that.

Well, this is a fast moving product and the Microsoft team is adding more features to To-Do every month. Here are some new features and releases that have come out since I released that video training set in June, (many are in beta or Insiders only, so I don’t yet have details):

  • A Macintosh version has been released. Now all the major platforms are covered: Web, Windows, iOS, Android, and now Mac.
  • The ability to Assign tasks to people you share your task list with. This was just announced and might be only in the Windows beta, looking into it now.
  • In Android, the ability to create task Groups. Again, no details yet. When I know more I’ll post more.
  • Some fixes to drag and drop issues–one of my pet peeves, by the way, so good to see they are working on that.

As these new features firm up, I’ll make videos about them and add them to my To-Do video set.


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My Recommended Smartphone Apps

At least once a week I get an email from a curious reader asking me which smartphone app they should use for 1MTD or MYN tasks, or just for email in general. I’ll answer that in this in this article.

I have a few questions for you first:

Do you use 1MTD or do you use MYN instead? That’s a really important question.

And the next question is this: if you use 1MTD, are you planning to upgrade soon to MYN?

And finally, are you committed to managing tasks in Outlook when at your desk, or is that not a requirement?

Alright, let me explain why I ask these and what choice-answers come out of these.

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New Free PDF of book The One Minute To-Do List

I’ve just updated the free PDF version of the book The One Minute To-Do List. In that update I’ve added some info on newer products and removed some old info about Outlook and other products that no longer applies.

There are no huge changes but if you want to have the latest copy of the book, download it below. Also, the file at the standard sign-up page has been updated.

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Updates in Outlook Inbox Ninja Video Course

I just updated Lesson 4.12 in the Outlook Inbox Ninja Video Course to add information about using Outlook Categories in the Android app called Nine. It’s at the end of the video, starting at around the 18 min point.

And I’ve made minor updates to Lesson 6.1, about mobile processing of email.

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Android “Nine” Videos Added to Ninja and 1MTD-Outlook Courses

We just added new videos to both the Outlook Inbox Ninja video course (the one with 1MTD tasks) and to the One Minute To-Do List in Outlook video course. They are about the Android app “Nine” and they show you how to use that app with 1MTD.

To view these, in the Outlook Inbox Ninja video course paid subscribers should go watch Lesson 4.12. In the One Minute To-Do List in Outlook video course, paid subscribers should go watch video 12.

In both these new videos we show how to set the Nine app up for the One Minute To-Do List (1MTD) and generally how to use the app for viewing and adding tasks.

We also show how to convert emails into tasks, something Nine is very good at, and something that is very important for getting your email and tasks under control. And in the Ninja version of the video, we show how to apply Categories to emails.

Go take a look.

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New Videos: Microsoft To-Do Quick Start, and Sale on Course

I have finally finished the Quick Start video I promised and you can watch it free by clicking the image below. It’s about Microsoft’s flagship To-Do software that is replacing tasks nearly everywhere in the Microsoft Office app suite.

New Video Course On Sale

And I am also very excited to announce release of my latest video course: Using Microsoft To-Do with the One Minute To-do List. This is an 18-video set that teaches you all you need for getting to know Microsoft’s latest Office product to manage to-dos and tasks. The Quick Start video is the first in that set, so again, click the image below. There are more free and paid videos at this link (

The paid videos are on sale for a week or so, as an introductory offer. So check out the course at

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