ToodleDo– Creating Tasks from Gmail, Another Method

Dec 24, 2012

If you’ve followed my writings or posts on ToodleDo, or taken my Video Course on using ToodleDo with MYN, then you know the way you create ToodleDo tasks from e-mail (from any e-mail system) is to forward the e-mail to your special ToodleDo e-mail address—and the task magically appears in ToodleDo.

Well, if you use a web-based e-mail system (like Gmail, Yahoo mail, or say, there’s another, quicker, way to create tasks from e-mails. It’s to use ToodleDo’s Bookmarklet.

You install it in your web browser. Once installed, with the email window open in your web browser, you simply click the ToodleDo Bookmarklet button, and a ToodleDo task window opens with the URL of that message copied into the body of the task. So just enter a task title, date it, prioritize it, and you are done; the task gets saved to your ToodleDo account.

Again, this is a bit faster than going through the e-mail forwarding steps in most mail systems, and you don’t need to memorize the “codes” to set priorities and dates.

Some limitations:

  • This only works if the e-mail system opens in it’s own window for each message—so most reading-pane style e-mail web readers (for example Outlook Web Access ) won’t work because the URL doesn’t change with each message.
  • Note it copies the e-mail’s URL into the task, not the e-mail contents. The forwarding method actually copies the contents, which might be better.
  • The Bookmarklet may not be installable on tablet browsers.

Here’s the ToodleDo URL from which you can read more and install this:


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4 Responses to ToodleDo– Creating Tasks from Gmail, Another Method

  1. George says:

    This is a great tip! Thanks for the idea.

  2. Dan says:

    I would recommend checking out for an online GTD manager.

    You can use it to manage your goals, projects and tasks, set next actions and contexts, use checklists, and a calendar.
    Syncs with Evernote, and also comes with mobile-web version, and Android and iPhone apps.

  3. Jason Deppen says:

    I don’t use the bookmark bar but I still wanted to use ToodleDo’s Bookmarklet so I created this Google Chrome Extension that does the exact same thing but uses an extension button.

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