I get this question sometimes: “The MYN and 1MTD systems insist on no more than 5 Critical Now items. But what if I have more than five?”
Well, the reason for the limit is that the list will become a blur if it gets too big, and then you will overlook something. So if you truly have more than 5, here are some strategies to cull it down:
- When you first notice there are more than five, pick off a few of the very quick ones and do them now. No time like the present to make progress.
- Combine related ones together. For instance if you have 4 calls to make today, make one task called “Today’s Calls” and put the details in the body of that task. The idea is to do all the calls in one sitting. But also recall my discussion of not using the MYN/1MTD list for operation duties that are better served by a dedicated software system. For example, use a CRM or sales management system that lists calls if your job is to make 25 sales calls per day; don’t rely on MYN/1MTD for those kinds of high-volume operational tasks.
- And of course, make sure the items on the list are truly Critical Now items. Recall, they need to pass the going home test to stay on the list. That test is: “Would you stay at work well past your normal departure time to complete these items if they were not done?” If the answer is no, then move them down to the Opportunity Now list.