Apr 17, 2011
I am very pleased to announce that that the new Android app Pocket Informant now supports MYN tasks. It’s a great app and it fills an important place in the MYN-compatible mobile app list. If you are using MYN with ToodleDo and you use an Android device, you should get Pocket Informant and configure it for MYN as I show below. It’s available on Android Market. Here’s the full story:
As you may know, at the end of March, Got To Do was canceled by its maker (see my previous blog entry), that created a gap in the MYN tool suite; it left us with no recommended Android tasks app that worked with ToodleDo and MYN.
So I am very pleased that Pocket Informant (PI) Android is now available. Just this weekend the PI team made the final changes needed to support MYN—they added the ability to hide all future-dated tasks—and that made the app feature-compatible with MYN; I now endorse it completely. Its task manager is full of features and its calendar module is second to none (using that is optional).
So if you need a ToodleDo-compatible Android app, buy Pocket Informant off the Android Market (it’s about 5 bucks) and then configure it for MYN per the instructions below (I make no money off those purchases; I just like the software). You can watch an overview movie and read more about Pocket Informant Android here. And when you are ready to configure it for MYN, read on.
Pocket Informant: Award-Winning Software that has Been on Windows Mobile for Years
I have been using and recommending Pocket Informant on the Windows mobile platform for nearly a decade; I still recommend PI if you are using Windows Mobile 6 and Outlook Exchange. It won tons of awards for its great functionality and it does just about everything you can imagine with tasks and calendars. The Win Mobile 6 version synchronizes tasks well with your Outlook Exchange Server, and it configures perfectly for MYN (see instructions here). When I personally stopped using Window Mobile phones a while back, PI is what I missed the most. So I am really excited that they ported it to the Android platform for use with ToodleDo server.
Note: PI Android does not work with Exchange. PI for ToodledDo is also available for the iPhone, iPad, and BlackBerry; but those versions are not yet MYN-ready so I cannot recommend them. I have feature-change requests in to eventually get those there but no promises are made. So see my other ToodleDo-MYN app recommendations for those platforms. There is no PI for Windows Phone 7.
How to Configure Pocket Informant Android for MYN 1.02 to 1.4
[Update 10/30/2011: For configuration instructions for the newer version 1.5 and later, see video #6 that is part of my new One Minute To-Do List book Extras page here: www.1MTD.com/extras ]
For older versions,to use instructions below, be sure you have v 1.02, build 4015 or later, (but again, not version 1.5 or later). You can check your version as follows: go the Android menu button, select Settings, then scroll to bottom and choose About.
Connect PI to Your ToodleDo Account:
If you have not done so already, connect your copy of PI to your ToodleDo tasks account. Here is how:
- Press the Android menu button
- Select Settings
- Select Synchronization (4th item down)
- Select Toodledo
- Select Enable Toodledo Sync
- Select E-mail and then input your ToodleDo Email
- Select Password and then enter you ToodleDo Password
- Decide if you want to Sync Alarms and Completed tasks (the former maybe, the latter probably not) and set accordingly.
I recommend you also enable Auto-Sync and set it to a reasonable setting that matches your usage patterns (you can save battery life by not setting it to sync too frequently). If you set it to an infrequent value, then at the bottom of the Synchronize menu list activate the Sync from Menu command—that adds the Sync command to the main PI menu so you can do it manually whenever you use PI.
Press the Sync Now button in the middle of this screen to do your first sync (the first one may take a bit of time if you have a lot of tasks on the ToodleDo server). Return back to the tasks list and confirm your tasks have synced into PI.
Now Make the MYN Settings:
PI-Android requires a number of setting changes to work correctly with the MYN task system, and I list them below. Note; I am only listing the ones you need to change from PI’s default settings. In addition to these, there are a number of already existing settings in a new PI install that you need leave as-is for MYN to work. These are too numerous to list (PI has over 100 optional settings), so if you have been playing around with PI and have already made a bunch of setting changes, I recommend you uninstall and reinstall PI to get back to default settings before you start the steps below.
Assuming you are starting at a new install with default PI settings, here are the MYN changes to make; this looks like a lot, but you only need to make these changes once:
Navigate to the Tasks window (at the bottom of the main PI window press the 5th icon from the left edge; it looks like clipboard with a check mark on it.)
- Press the Android menu button, press the Filter button, and choose All Tasks.
- Press the Android menu button again and choose Hide Completed.
- Press the Android menu button again. Select Settings (you may need to click the More button at bottom right to find it); a long list of general PI settings opens.
- Click Tasks (third item down); a long list of Tasks settings opens.
- Click Sort Order (4th item down).
- Add Importance by selecting it from list at bottom; once you do, leave the thin blue arrow pointed down (ignore the wide blue carrot-arrow); this forces High importance tasks to the top of the task list.
- Then add Date; once you do, click on the thin blue arrow to point the arrow up (again, ignore the wide blue carrot-arrow). This forces tasks with newer start dates to the top of the task list.
- Remove the Subject sort from the list of sorts (click the red X).
- You should now have two sorts in the Sort Order list (Importance and Date); Importance should be at the top of this Sort Order config list when done. If not, use the blue wide carrot arrow to move it to the top.
- Click OK.
- Click Hide Future Tasks and choose All Future Tasks (this is the key new feature the PI team just added that made MYN usage possible)
Optional Settings while in the Tasks Settings list:
- Scroll down to section labeled “Show overdue tasks in calendar” and set all to Due Date
- Scroll down to section labeled “Show undated tasks in calendar” and set all to Never
- Scroll up to “Complete on push” and decide if you want to activate that. What this does is allows you to mark a task complete in the list view by pushing the check mark next to it. (pros: fast way to mark tasks complete—otherwise you have to open a task to mark it. Cons: easy to accidentally click and you might mark a task complete by mistake—recall it will disappear immediately if you do)
Check your Settings
After you exit all the way out of the setting screens to the tasks list, you should see the following: High priority at top (then Medium, then Low). Tasks should be date sorted within each priority section with newest start dates at top. No completed tasks. No future start date tasks.
If you see all this correctly, you are done!
Enjoy having all your ToodleDo-based tasks usable on Android, and let me (and others) know in the comments section how it goes.