Feb 12, 2013
I get this question a lot about the MYN/1MTD system: Should I put new tasks on my task list, or on my calendar?
Simple Rule of Thumb:
- If an item must be done at a certain time on a certain day, then put it on your calendar; and set a pop-up reminder for it.
- But if an item can be done at any time on a day, then use your task list.
Even it it’s due today, if there is no specific time it is due today, use your task list (and in 1MTD/MYN, put it in the Critical Now section). Don’t use your calendar.
One reason for this rule is that if you do not complete an item, it will stay on task list into the next day reminding you to do it. But a calendar item does not auto-forward to the next day and you may lose it. Also, it’s hard to prioritize tasks if you only list them on your calendar.
Some exceptions to this rule of thumb:
- If you know it may take a fair amount of time to do the task, and you are worried you may not leave enough time in the day for it, block out some time for it on your calendar (even if it is not due at a certain time).
- If you have a task that has no specific time, but you really want a pop-up alert for it (say at the beginning of the day), in Outlook you should put it on your calendar and use the calendar reminder. That’s because the reminder feature for tasks in Outlook is unreliable.
That’s it! Questions? Thoughts? Leave a reply.