October 7, 2015 [Updated Oct 11, 2015]
A few MYN and 1MTD users have started to update to Outlook 2016 so I thought I’d better chime in on our support for this new version of Outlook.
Windows Outlook 2016
I’ve been using Windows Outlook 2016 for about a 6 weeks now and like it, but it’s not a major upgrade. Outlook 2016 for Windows does have a few new interesting features. My favorites are the potential of its Groups feature, and the new ability to attach documents as links into OneDrive. One new feature I don’t like is the Clutter folder. It promises to filter out e-mail clutter automatically, but I don’t trust auto-filtering and prefer to set up my own Outlook rules to filter mail.
There are a lot more beneath-the-surface changes, but really Outlook 2016 is mostly just like Outlook 2013, and when using the Windows Outlook 2016 desktop application for MYN or 1MTD, just use all of our Outlook 2013 instructions for it. The Tasks module is essentially identical to Outlook 2013, so all Outlook 2013 MYN and 1MTD instructions apply—just follow our writings and videos on that.
Windows users, note that you need Exchange 2010 or newer for Outlook 2016, so check that before upgrading Outlook.
Mac Users, Caution on Upgrade!
The Mac version of Outlook 2016 has a few improvements compared to Outlook 2011 for Mac. However, in some installs it is broken in a few critical ways that mean it will not work for MYN or 1MTD. So if you are using Outlook 2011 and are considering upgrading to Outlook 2016 for Mac to use it with MYN or 1MTD task management, we recommend you upgrade with caution, leaving a way to roll back to the previous version (2011) should problems arise.
What’s wrong with the Mac Outlook 2016 version?
- On most installs the Scripts menu is missing so you cannot convert emails into tasks. More on this here and here. [update: some users apparently are able to see the Scripts menu, see discussion in comments below]
- And a reader named John posted the following: “Just upgraded to Office 2016 for Mac and the smart folders for tasks are not working properly. Specifically, when adding a new smart folder, setting the “Within Last” date field will not include tasks created and dated on the current date. This means you will only see tasks with a start date of yesterday and prior – those entered today will not show up until tomorrow. ” [Note: We have not been able to duplicate that issue, so keep an eye open in your copy in case this problem shows up–Michael].
Also, as with the Windows version, Outlook for Mac 2016 will not run with Exchange 2007 or earlier. Lot’s of organizations are still wed to Exchange 2007, so investigate what version your org has before upgrading Outlook.
Their are some hacks to reinstall the Scripts menu (see comment discussion below), but we are not a fan of hacks, and apparently it was removed for security reasons, so you might not want to add it back even if you can hack it back in. That said, some users apparently have no problem seeing the Scripts menu. And we are still not sure what’s going on with the smart folders and couldn’t duplicate the issue. So apparently some users will be okay with Outlook 2016 for Mac and some not okay. Let us know in comments below how it goes with your install and with the MYN settings.
Of course, if you are only using the Mail, People, and Calendar functions on the Mac Outlook application (and not Tasks), feel free to upgrade to Outlook Mac 2016, and then use Toodledo for MYN or 1MTD task management. You can always convert Outlook 2016 emails into Toodledo tasks. In fact, maybe these Outlook 2016 for Mac task issues will give you reasons to consider switching from Outlook tasks to Toodledo tasks.