Something to Consider: Creating Multiple Processed Mail Folders

As you probably know, I recommend using a single-folder filing system to speed filing and finding mail. Typically, I recommend you create a subfolder of the inbox and name it Processed Mail. Or, in newer copies of Outlook, I recommend that you use the new Archive folder and button that Microsoft provides in many recent versions of Outlook.

Clearly, if you use such a single-folder approach, it’s going to collect a lot of mail over time. And with the huge storage limits we have these days on Exchange—50 GB in many cases—there seems to be no reason to not let that single folder expand as much as needed. As long as you don’t exceed 50 GB total storage, why not simply let that folder grow?

Item Count Limits on Folders

Well, it turns out that the Outlook system gets a bit cranky when single folders have too many items in them.

Continue reading
Posted in Uncategorized | Tagged , | Leave a comment

Price Reduction on MYN Outlook Video Training for Ninja Course Owners, (and visa versa)

Starting immediately, if you own either of the Outlook Inbox video courses, you can purchase the MYN Outlook video course for roughly $65 off (new price: $235). To get to that price, log into your Ninja course, then go to this link.

There is a small amount of overlap between the two courses, and we wanted to adjust the price to give credit for that overlap.

Price reduction on Ninja Course for MYN Course owners

Also, if you already own the MYN Video Course, and would like to purchase either level of the Ninja course, then the price has been reduced for you by $50. Again, this is to give credit for the small amount of overlap between the two courses.

To get this price, log into your MYN course and then go to this link: https://www.michaellinenberger.com/amember4/signup/tSplMLDH

By the way, previously we had announced a coupon code of MYNNIN to get that price reduction. But we’ve cancelled that code and instead built the price reduction right into the price.

Posted in Uncategorized | 1 Comment

Letting Go of Excess Tasks

I read an interesting article today about how the prevalence of Burnout at work is getting out of control.

Almost no one will disagree with that, but it also reminded me that while nearly all of us really are overloaded, there are some overloaded people who don’t burn out. In fact, many of them have the gift of enjoying work, and life, in spite of their overwhelmed work demands: they are able to stay positive about it and above the fray.

There are, of course, a ton of ways to attain that positive view. Stress reduction, balanced life style, positive thinking, etc., all are good examples. But you need to add to that the following: effective management of your workday.

An “Ah ha” Experience

I want to reflect on an experience that I had the other day that’s illustrative of the latter of those as a way to avoid burnout.

As background, I recently wrote an article on how to dig out of an overloaded task list. I wrote it because I had allowed my own MYN task list to exceed the MYN/1MTD size limits (see that link for details), and it was bugging me: I was starting to feel overloaded.

So I followed my own recommendations, and worked to get my list under my recommended size limits. I ended up with fewer than 25 items in my entire visible task list. Fewer than 5 were critical and the rest were optional for the week (in 1MTD/MYN language, they were Opportunity Now tasks).

Continue reading
Posted in Uncategorized | Tagged , , | 3 Comments

Windows Outlook Tip: Hiding Select Conversation Email. New Free Video

Have you ever been cc’d on an ongoing email conversation that seems to go on forever in Outlook and you don’t want future messages from the conversation clogging up your Inbox anymore?

There are two commands in Windows Outlook that can help you process these automatically, essentially stopping future messages in those conversations from entering your Inbox. They are the Ignore command and the Always Move command. One deletes the future messages, and the other moves them to another folder as they come in.

I’ve just made a new video that shows how to use these quick commands, it’s Lesson 1.13 in the Outlook Inbox Ninja Course, and it’s free to anyone who wants to watch it. Go to that link, scroll to Lesson 1.13, and watch it now.

Or if you prefer to read about this topic, the text below is a short subset of what’s in that new video lesson.

Continue reading
Posted in Uncategorized | Tagged , , | Leave a comment

Help, My To-Do List it Way Too Long!!!!

I just read an interesting and entertaining article about how all to-do lists tend to get too long after only a few weeks or months of use, and then we give up on them. It’s a funny and informative article, and it describes the problem well. However, I definitely don’t agree with the author’s solution (Sticky Notes—Really?). As a 1MTD or MYN user, you already have the solution.

But in any case, here’s the link to the article: https://medium.com/swlh/why-high-performers-dont-use-to-do-lists-5d298045444d. Perhaps the problem statement in that article resonates and inspires you to take action (just don’t get serious about his fix).

You Already Have the Fix to an Overloaded To-Do List

You know, the thing is, both my 1MTD and MYN to-do list systems solutions are designed from the ground-up to solve that overloaded-list problem. In both 1MTD and MYN, the use of Urgency Zones and size-limits in each zone are phenomenal solutions to the typically overloaded to-do list. And the use of start dates in MYN takes it to the next level (if unsure about which system to use, be sure to see my recent article about the difference between 1MTD and MYN).

A Derailed System?

Now, even the best plans can get derailed, and even though you are using one of my systems, I bet many of you have more than 5 high priority items and more than 20 normal or medium priority items.

Continue reading
Posted in Uncategorized | Tagged , , , | Leave a comment

Competing Task Systems: 1MTD vs. MYN (and extending 1MTD)

You probably know that I created and teach two task (to-do list) management systems: the One Minute To-Do list (1MTD) and Master Your Now (MYN).

The first, 1MTD, is a great starter system, and it’s “good enough” for many people to get control of work. It’s the topic of my book by the same name.

But MYN handles a lot more tasks. You see, 1MTD normally gives out after you have more than about 100 total saved tasks. And that’s normally when I recommend moving to MYN.

But you can extend 1MTD, perhaps double its capacity, without moving to MYN, by using the lessons in the 1MTD Video Course (see Videos 9 and 10). Or by using the corresponding videos in the Outlook Inbox Ninja Tasks videos (Lessons 4.9 and 4.10). So definitely consider that if you aren’t ready to move up to MYN.

But really, MYN is by far the more sophisticated and useful system of the two, and that’s primarily because of its very powerful use of the Start Date field on tasks. It also takes a bit more study to learn.

What is it about using the Start Date field that is so key?

Continue reading
Posted in Uncategorized | Tagged , , | Leave a comment

6 Time-Saving Ways to Use Outlook Rules

Many people have used Outlook rules to automatically move incoming email to a folder. But there are a ton of other useful ways to use rules in Windows Desktop Outlook. In this article I’ll give an overview of 6 ways rules can help you. I’ll also tell you which lessons in the Outlook Inbox Ninja Video Course to watch if you want more details.

1. Moving Email Directly to a Folder

Anybody who uses Outlook rules probably does this. In fact, this is so popular that Outlook includes shortcut steps to set up such rules. See Lesson 2.4 for clear instructions of how to do this, including how to use the shortcuts.

2. Categorizing Incoming Email (and Leaving it in the Inbox)

Categorizing incoming email and leaving it in Inbox might be the most important new use of Outlook rules for anyone to learn. Why? Because doing this expands the range of email you can automatically apply rules to for auto-processing.

Continue reading
Posted in Uncategorized | Tagged , | 3 Comments

New Video Added to Outlook Inbox Ninja Course: Showing More Old Email

I have a pet peeve with newer versions of Outlook/Exchange. The default setting for these is to cache (or store) less mail locally, meaning when you scroll or search, only newer mail is shown and older mail may be completely excluded.

Well, it turns out there is a setting for this, a setting that allows you to store much more mail locally, which speeds up scrolling and shows more search returns.

Technically, it’s an easy way to directly control the Cached Exchange setting (expanding the OST cache).

But it’s actually a very easy and practical thing to do. I’ve created a new video in the Outlook Inbox Ninja Video Course that shows you how to do this—to expand how much mail you see at one time and improve search results. It’s Lesson 8.4, and it’s available to all paid users.

Go take a look!

Posted in Uncategorized | Tagged , , | Leave a comment

Announcing $ Awards to You for Referring Video Courses

Starting immediately, if you refer someone to purchase one of our video training classes, we now have a very generous award program in place. We will give you 25% of the fee. So, for example, if someone buys a $299 video class because you recommended it to them, you will get $74.75. You can do this as many times as you like with as many new customers as you like.

Continue reading
Posted in Uncategorized | Leave a comment

Which is the Real Outlook Archive folder?

There are multiple ways to archive mail in Outlook. Each can lead to a folder or folder group on the left side of your Outlook window with the word Archive on it. As a result, you might have an Archive folder, and/or a group of folders labeled Archive, and/or something labeled either Online Archive or In-Place Archive. Each of these Archives are a different thing, however, and so that can lead to confusion.

In this article I want to show how each of these looks in Outlook’s folder pane on the left, clarify the differences, and revisit why you might want to use each type.

Archive Folder

Let’s start with the Archive folder (and button). It will look like this in your folder pane in Outlook:

Continue reading
Posted in Uncategorized | Tagged , , , , , , , , | 11 Comments