Oct 4, 2015
A few weeks ago, the Toodledo folks released a number of new menu interface changes to the Toodledo web version called the ribbon. Here is a summary image provided by Toodledo folks that describe the first set of changes:
They’ve also changed some other menus as shown in this graphic they provide:
Even more changes have been made, and more may still be coming. The MYN team will be modifying our Full MYN-Toodledo video course to catch up with these changes, later, after things settle down a bit and all recent Toodledo interface changes are done. In the meantime, read more about this here and here:
Oct. 4, 2015
I had an MYN user talk to me the other day and she was telling me how badly she felt that she was not completing all of her Critical Now tasks each day. She basically was beating herself up for not keeping what she felt were obligations she had made to herself. I realized that I never beat myself up that way so it made me think that perhaps many people might misunderstand the right purposes of the MYN and 1MTD to-do lists.
The MYN and 1MTD to-do list is a tool to get your overwhelmed workday under control. When you’ve got tens of new action requests coming in each day, you need a tool to prioritize them, and that’s what the MYN and 1MTD to-do list is all about. It gives you a way to sort them by urgency so that nothing critical drops through the cracks. And it gives you a way to revisit less critical items to see if their timing is now right. It can also be a tool to plan out your day so that you focus first on your most important items.
But, when you place something on an MYN or 1MTD list, it’s not supposed to be an obligation to do something at a particular time. Just because you write an item down doesn’t mean you have to do it. You write it down mainly to give yourself perspective of how it compares to other things. And to allow yourself to consider how, in some cases over time, its relative priority stacks up against other things. Continue reading
Sep. 25, 2015
You probably know that I recommend you use the iPhone and iPad app called TaskTask to access your Exchange Server -based MYN or 1MTD tasks when on the road. However, there are more and more cases where TaskTask cannot connect to your corporate Exchange Server. In some cases, it’s because corporations are, for security reasons, blocking access to their servers by third-party apps. In other cases, it’s because they’re using access protocols that are just not supported by TaskTask. So is there an alternative app?
The app Pocket Informant iOS is a possible alternative. It often works were TaskTask will not because it does not connect directly to the Exchange Server, but rather syncs your tasks through the native iOS Reminders app (which usually has no problem connecting to Exchange). There are a few problems, however. Continue reading
Sept. 22, 2015
Office 2016 is available starting today, in a graduated roll out. Here is an excerpt from a Zdnet article about that:
The Office 2016 apps are available in 40 languages starting today. Office 365 subscribers can choose to download manually the new Office 2016 apps as part of their subscription starting today. Automatic updates of the Office 2016 apps will begin rolling out to consumer and small business subscribers in October 2015, and to commercial customers early next year. Office 2016 is also available today as a one-time purchase for both PCs and Macs.
For more details, read the full article here: http://www.zdnet.com/article/whats-new-and-still-to-come-in-microsofts-office-2016-for-windows/
What about the Outlook portion of the Office suite? Well, I’ve been using Outlook 2016 on and off for about a month now, and I like it. It’s not dramatically different from Outlook 2013, most of the improvements are behind the scenes, and in collaboration tools.
Learn more about the full Office 2016 suite from Microsoft here:
Sept 10, 2015
The lightweight 10 to 11 inch Windows tablets now available are pretty good productivity tools, primarily because you can use a full copy of desktop Outlook on them but still use them like an iPad as your media consumption device. However the early lightweight Atom-based tablet versions (such as the Asus Transformer T100, the Lenovo ThinkPad 10, and so on) were relatively underpowered when pointed toward real work. And if you upgraded to a heavy, full-powered hybrid to make up for that (Surface Pro, Lenovo Yoga, and so on), you probably found it felt more like a laptop, and so you really didn’t get the full tablet experience. For example, you can’t hold a nearly 2-pound Surface Pro in one hand to read a book like you can with a less-than-one-pound iPad. And the wide-screen aspect ratio of these PC hybrids meant portrait use was rather silly.
New Cherry Trail Atom Tablets
However, the brand-new Cherry Trail Atom-based lightweight Windows 10 tablets have pretty much solved all that. The Cherry Trail processors are as fast as the Intel Core i3 or i5 line was a few years ago, but they enable a light and thin tablet format because they need no fan and use relatively little power. Continue reading
Sep 7, 2015
I previously showed you how to add tasks to your Exchange-based Outlook using voice commands and iPhone Siri. Well, you can also add tasks to Toodledo using voice. Here are two articles that show you how, one for iPhone Siri, and one for Android Google Now:
Yet another reason to consider using Toodledo for tasks if Outlook tasks are not working for you.
Sept. 5, 2015
With the widespread adoption of Office 365, and with the recent releases of all the mobile versions of Outlook, it’s getting hard to tell who the “real” Outlook really is! There are so many different applications out there from Microsoft that are called Outlook that the name is getting very muddled.
In fact, I was helping a client over the phone the other day who said his Outlook To-Do Bar wasn’t working right, he said that he couldn’t get the MYN view installed in it. It took me a few moments and I finally realized he was using the web version of Outlook (through Office 365 online). Of course he was having troubles, because the web version doesn’t have a To-Do Bar. The main point here is he didn’t even know he was in the web version, he thought he was using real Outlook! It’s really not his fault, Microsoft has so extensively cashed in on the Outlook name recently, using it everywhere, that they’ve created their own mess. Continue reading
Aug 31, 2015
We’ve moved! Our new office is in Santa Fe, New Mexico. Here’s the new contact information:
Phone (for arranging paid training only): 505-395-4541
For book support or MYN or 1MTD questions, send an email to:
150 Washington Ave.
Santa Fe, NM 87501
Aug 18, 2015
Did you skip vacation this summer? Perhaps you should make an effort to slide it in this fall before you lose your time. Why? It’s good for your career, per this quote from an article in the New York Times today:
Whether people take a vacation at all says a bit about career success, but the relationship is the opposite from what one might imagine. According to a study by Project: Time Off, a research-driven initiative from the U.S. Travel Association, American workers in 2013 forfeited 169 million days of paid time off, worth $52.4 billion. What was the career benefit? Negative, according to the study.
Those who left between 11 and 15 days unused were 6.5 percent less likely to receive a raise or bonus than those who used all their vacation days. We don’t know if this is because the vacation-less employees were overstressed, or because incompetent employees who couldn’t get their work done skipped vacation. But this does indicate that vacation takers are not paying a career price.
So rethink your noble plans to work right through vacation periods. Instead, take those hours you have earned, you deserve it!
Aug 13, 2015 [Updated 9/10/2015]
Microsoft has finally released Windows tablet apps for Office for four modules. They are Word, Excel, PowerPoint, and OneNote. This has been a long time coming, as Microsoft released these for iOS and Android a long time ago.
So you can now use simplified, touch-optimized versions of Office right on your Windows tablet.
Read more here: https://blogs.office.com/2015/07/29/office-mobile-apps-for-windows-10-are-here/
What about an equivalent Windows tablet version of Outlook? Well, it looks like the Windows 10 Mail app is as close as Microsoft is going to get to that, and it’s not great for MYN/1MTD. It has no Categories functionality, and of course, no Task features either.
The good news is that desktop Outlook 2013 (and the forthcoming Outlook 2016) both run pretty well in touch mode on a Windows tablet, as I discuss here. Using that instead of Windows Mail is my recommendation. That way you do get full category and task support.
But if you want to learn more about the Windows 10 Mail app, see this link: http://www.pcmag.com/article2/0,2817,2488072,00.asp