Limiting the Critical Now Section to 5 or Fewer Items

Aug 18, 2014

As I work one-on-one with MYN and 1MTD users, probably the biggest issue I see repeatedly is allowing the Critical Now section (the High priority tasks section) to get larger than 5 items. Doing that will lead to failures of the MYN and 1MTD task systems. Here are some links to articles where I remind you how to get that back under control. The first is directed toward the Critical Now section, and the second link give tips for getting the whole system cleaned up.

Get your task list down to size now, and keep it there, doing that will really help your workday.

Michael Linenberger

2Day: A Windows Phone Tasks App that Syncs with Toodledo and Works with MYN

Aug 10, 2014

This is just a quick mention of the app 2Day. It’s a Windows Phone tasks app that syncs with Toodledo and can be configured for MYN. A few readers mentioned it some months back, and I finally took a look at it. It seems to work very well with Toodledo. It can be set up to work with MYN, but the steps to do those configurations are a bit cumbersome. If there is big interest in this I’ll write up those steps, so mention in comments if so.

Not an Exchange/MYN Candidate

The app also syncs with Exchange, but when it does that, it does not sync start dates. Same with So because of that, this is unfortunately not an MYN candidate for those platforms. [Update 8/14/2014: the developer said the app will sync start dates with Exchange in an upcoming release]

2Day should work with 1MTD on those platforms.

Give it a Try

Again, I just took a quick look, but the app looks real nice with lots of powerful features. So if you are a Toodledo and Windows Phone user, give it a shot and report here how it goes.

Michael Linenberger

Tasks: A Windows Phone Tasks App the Syncs with Exchange and Works with MYN

Aug 10, 2014

The Windows Phone (WP) OS has been increasing in market share—and by most counts it’s now higher than BlackBerry—so I’ve been meaning to search for more Windows Phone apps that fully work with MYN (and 1MTD). In the past I recommended TaskTask for use with Exchange on both iOS and WP, but the WP version, while pretty good, isn’t an exact fit for MYN yet. I will continue to keep my eye on TaskTask, but wanted to find other apps too.

On my recent search I did find another app that syncs with Exchange and it is pretty much a perfect fit for MYN settings. It is simply called Tasks (by In The Hand Ltd).

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Two New Videos Added to the Full MYN Toodledo Video Training Course

Aug 9, 2014

We just added two new video lessons to the paid Full MYN Toodledo Video Training Course. They are Lessons 13a and 13b, and they replace the old Lesson 13.

Lesson 13a describes the optional paid feature packages in Toodledo, packages that were revamped in 2013—this video updates the older Lesson 13 that described them.

Lesson 13b zooms in on one of those optional paid features: File Attachments. The way Toodledo accomplishes file attachments was completely revamped in 2013, and this new Lesson 13b shows those updates. It shows you how to attach files and how to manage files after they are no longer needed.

These new videos are available free to all subscribers of the Full MYN Toodledo Video Training Course, no matter when you paid for the course (even several years ago). If you already own that video set, you can log in here.

As you may know, Toodledo is the software we recommend you use for MYN task management if you can’t or don’t want to use Windows Outlook for tasks.

Michael Linenberger

How to Extend 1MTD (Without Advancing to MYN)

July 26, 2014

By now you know the differences between 1MTD and MYN, which are the two to-do list systems I teach. The main advantage of MYN is that it can handle a lot more tasks than 1MTD. But 1MTD is much simpler. So I recommend to many users that they start with 1MTD and only advance to MYN once their 1MTD task list gets very large (more than 100 tasks or so). However, many users do collect a lot of tasks quickly and then find moving up to MYN can be a big step–and so put it off too long–and then the 1MTD system starts to fall apart for them.

But here is an alternate solution that may work for you instead of advancing to MYN: you might want to just “extend” 1MTD to make it handle more tasks. Doing that takes a lot less study, and it may be all you need to do to get 1MTD working for you again. I’ll show you how to do that here.

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New Mobile Apps Videos Added to MYN-Outlook Video Course

July 16, 2014

I previously had just one lesson on mobile apps in the MYN Outlook Complete Video Training (the paid course); it was Lesson 22. Well, we just divided that into 3 lessons and put new videos up for the iOS solution (new lesson 22b) and the Android solution (new lesson 22c).

Those two correspond to TaskTask and TouchDown, and both are updated showing the latest software versions of each. The new Lesson 22a is an introduction to the idea of going mobile with MYN.

If you already own that lesson set, you can login here.

Michael Linenberger

Using the Android TouchDown App with 1MTD and MYN

July 14, 2014

[This is an update to my 2010 article on the same topic, which described an earlier version of this app]

Outlook Exchange users who are using my 1MTD or MYN systems, if you have an Android phone or tablet you should like this software called TouchDown.

TouchDown is an Android app that serves as a client of Microsoft Exchange Server. It takes your Exchange-based Outlook data (tasks, contacts, e-mail, calendar), and makes them all accessible in your Android phone or tablet.

And most importantly, TouchDown can easily be configured to show the 1MTD and MYN list format—the same format highlighted in my book The One Minute To-Do List, and the Outlook book Total Workday Control Using Microsoft Outlook.

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1MTD and Inner Sorting of Your Tasks List

July 14, 2014

One minor disadvantage of using The One Minute To-Do List (1MTD), compared to MYN, is that inner sorting sometimes takes a bit more work in 1MTD—and there are a few ways to do it. This is especially true if you go mobile with your tasks, because if you want their order to match your main desktop task list, it may require changing some settings. Let me explain.

What is 1MTD Inner Sorting?

As you may know, in 1MTD you group your tasks on Priority. But in 1MTD, the sorting inside each Priority group is sometimes left undefined. That’s fine if you have a small number of tasks. But if you have 15 or 20 (or more) tasks in the middle priority section, you may want to specify that sorting so that you can position a few tasks at the top of the section—to focus on them first.

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Part II of Letting go of Work this Summer

July 9, 2014

Monday I got back from a great 4th of July getaway. We drove to and stayed in Mendocino California, which is a rural and quaint Northern California coastal town (now a vacation destination). If you don’t know that area but are perhaps familiar with New England, think of almost any small coastal Maine vacation town (Ogunquit Maine comes to my mind): rocky ocean shore, old Victorian shops and B&B’s, and a nice slow pace; this is a West Coast version of that. The weather was beautiful with fog moving in and out of an intense blue sky and rolling into the redwood hills. It was a wonderful place to relax for three days.

While relaxing there I spent part of a morning perusing a local bookstore, and in the psychology section I came across a relatively new book called “Speed: Facing Our Addiction to Fast and FasterAnd Overcoming Our Fear of Slowing Down.” Skimming it I decided that in my next newsletter I would continue writing on the topic of my last newsletter, about Letting go of work this summer. If this interests you, read on.

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